Arizona Casa Grande Civic Plus #73

City of Casa Grande Mandates Digital Accessibility for All Procurement Submissions

The City of Casa Grande Procurement Division has established mandatory digital accessibility requirements for all vendor submissions in procurement processes. - Applies to all vendors and contractors submitting proposals, bids, qualifications, presentations, or supporting documents - All documents must comply with WCAG 2.1 Level AA digital accessibility standards, in accordance with the Americans with Disabilities Act (ADA) and the ADA Digital Accessibility Rule - No specific OEMs or vendors are named; this is a universal compliance requirement - Acceptable formats include: - Microsoft Word (.docx) - Accessible PDF - Microsoft PowerPoint (.pptx) - Accessible Excel (.xlsx) - Vendors must use accessibility checkers (e.g., Microsoft Accessibility Checker, PAC PDF Accessibility Checker, WebAIM Contrast Checker) before submission - Submissions must not include scanned images, image-only documents, or locked files - Required accessibility features: - Proper headings - Alternative text for images - Color contrast compliance - Accessible tables and hyperlinks - Captions for video content - Non-compliant submissions may be delayed, considered incomplete, or require resubmission - Ensures equal access to procurement information for all, including users of assistive technology

Description

The City of Casa Grande requires all vendors and contractors submitting proposals, bids, qualifications, presentations, or supporting documents to comply with digital accessibility standards aligned with WCAG 2.1 Level AA starting April 24, 2026. This ensures procurement materials are accessible to all, including those using assistive technologies, in accordance with the Americans with Disabilities Act (ADA) and the ADA Digital Accessibility Rule. Preferred document formats include Microsoft Word, accessible PDF, PowerPoint, and Excel, and vendors must run accessibility checkers before submission. Non-accessible submissions may be delayed, considered incomplete, or require resubmission.

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