SAM #36C24726Q0452

Procurement and Installation of Leica Automated Tissue Processor for VA Histology Department

This opportunity is for the procurement and installation of a new automated tissue processor for the Ralph H. Johnson VA Healthcare System's Histology Department. - The Department of Veterans Affairs (VA) is seeking to replace a failed tissue processor to ensure continued specimen processing in the laboratory. - The solicitation specifically requests four Leica Biosystems products: - HISTOCORE PELORIS 3 (1 unit) - HISTOCORE SCAN KIT (1 unit) - HIGH CAPACITY BASKET KIT (1 unit) - NXT NPTU2000 LINE (1 unit) - The contract includes delivery, installation, calibration, and testing of the equipment within 10 business days of delivery. - Training for at least 5 laboratory staff must be provided within 3 days of installation. - The vendor must provide initial service support for a minimum of one year post-installation. - The period of performance is 90 days from contract award, covering all deliverables. - The primary place of performance is the Ralph H. Johnson VA Healthcare System in Charleston, SC. - The procurement is managed by the W.J.B. Dorn VA Medical Center in Columbia, SC. - Compliance with relevant FAR and VAAR clauses is required.

Description

Statement of Requirement (SOR)

Title: Procurement and Installation of a New Automated Tissue Processor

1.0 Purpose

The purpose of this Performance Work Statement (PWS) is to define the requirements for the procurement, delivery, installation, training, and initial support for a new automated tissue processor for the histology laboratory at Ralph H. Johnson VAHCS. This equipment is essential for processing human tissue specimens for diagnostic and research purposes.

2.0 Background

The histology lab currently relies on outdated or inefficient tissue processing equipment. To meet increased workload, enhance diagnostic accuracy, and maintain regulatory compliance, a new, modern, automated tissue processor is required. This unit will support the timely and consistent processing of tissue specimens for paraffin embedding.

3.0 Scope of Work

The contractor shall provide:

Delivery of a new, fully automated tissue processor that meets the specifications outlined in Section 4.0. Onsite installation, calibration, and testing of the unit. End-user training for laboratory staff (minimum of [e.g., 5] individuals). Technical documentation including user manuals, maintenance guides, and warranty terms. Initial service support for a minimum period of [e.g., one year] post-installation.

4.0 Technical Requirements

The tissue processor shall meet the following minimum specifications:

Requirement Description Type Fully automated, enclosed tissue processor Capacity Minimum of [e.g., 200] tissue cassettes per run Reagent Stations Minimum [e.g., 12] stations with automatic reagent rotation Paraffin Reservoirs At least 2 with programmable melting/warming Interface Touchscreen display with user-friendly interface Safety Features Fume containment, leak detection, backup power mode Connectivity USB and/or network connectivity for data export Certifications UL, CE, or equivalent safety and quality certifications Dimensions Must fit within designated laboratory space (approx. 60in x 35in x 30in) Power Requirements Compatible with 120V/60Hz

5.0 Performance Requirements

Task Performance Standard Acceptable Quality Level (AQL) Method of Surveillance Delivery Delivered within 60 days of contract award 100% on-time delivery Inspection upon receipt Installation Completed within 10 business days of delivery 100% complete and functional Onsite verification Training Provided within 3 days of installation 100% of identified staff trained Training sign-in and feedback Documentation Delivered with unit and electronically 100% accuracy and completeness Document review

6.0 Period of Performance

The period of performance is from the date of contract award to 90 days, including delivery, installation, and training.

7.0 Place of Performance

Ralph H. Johnson VA Healthcare System, Pathology & Laboratory Medicine Service, Histology Department, Room B225, 109 Bee Street, Charleston, SC 29401.

8.0 Deliverables

Deliverable Due Date Format Recipient Equipment Delivery Within 60 days of award] Physical Unit Warehouse / Logistics

Installation Report Within 5 days of setup PDF Lab Manager Training Completion Log Within 3 days of training PDF

User & Maintenance Manuals At time of delivery Hard copy & digital Lab Supervisor Warranty Certificate At time of installation PDF

9.0 Warranty and Support Requirements

Minimum one-year full warranty on parts and labor. Remote and onsite technical support availability during business hours. Optional extended service agreement pricing to be included in the proposal.

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