New York State Contract Reporter #OMH01-C202447-3650226

Preventive Maintenance and Repair Services for HVAC Systems at Buffalo Psychiatric Center

This opportunity seeks qualified contractors to provide preventive maintenance and repair services for HVAC systems and ancillary equipment at the Buffalo Psychiatric Center in Buffalo, NY. - Government Buyer: - New York State Office of Mental Health (OMH), Buffalo Psychiatric Center - Bureau of Procurement Enterprise Services (BPES), Contract Management Office, Albany, NY - Scope of Work: - Scheduled preventive maintenance for HVAC and refrigeration systems, including air handling units, rooftop units, condensing units, split systems, dehumidification units, spot coolers, variable air volume boxes, reheat coils, unit heaters, fans, pumps, heat exchangers, water heaters, and related equipment - Time and material repairs, including emergency services, with fixed material markup and specified labor rates - Supplemental preventive maintenance for additional equipment as needed - Key Requirements: - Mandatory site visit for bidders - Compliance with New York State Department of Labor Prevailing Wage Rates - Participation goals: Minority/Women Business Enterprises (MBE 16%, WBE 14%), Service-Disabled Veteran-Owned Businesses (SDVOB 6%) - Use of certified technicians and adherence to detailed reporting and documentation standards - Coordination with facility staff and compliance with insurance, background check, and labor law requirements - OEMs and Vendors: - No specific OEMs or manufacturers are named; the solicitation is open to qualified HVAC service providers - Estimated Contract Value: - Approximately $150,000 for the five-year term - Place of Performance: - Buffalo Psychiatric Center, 400 Forest Avenue, Buffalo, NY 14213 - Contract Duration: - Five years, with annual service frequencies and fixed pricing per year

Description

The New York State Office of Mental Health (OMH) and Buffalo Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide preventive maintenance services for HVAC systems and ancillary equipment at the Buffalo Psychiatric Center located at 400 Forest Avenue, Buffalo, NY. The contract term is five years, starting October 10, 2026. A mandatory site visit is scheduled for April 28, 2026, and bids are due by May 19, 2026. The scope of work, including maintenance tasks and equipment lists, is detailed in the contract boilerplate's Appendix D. The contract includes goals for minority, women, and service-disabled veteran-owned business participation.

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