SAM #36C25726Q0387

VA Central Texas seeks ENT/URO Scope Consumables (Brand Name or Equal) for Surgical Services

This opportunity involves a one-time bulk procurement by the Department of Veterans Affairs, Central Texas Veterans Healthcare System (CTVHCS), for specialized endoscopy consumables and equipment to support Surgical Services (Urology, ENT, and general Surgical Endoscopy) at the Olin E. Teague Veterans Medical Center in Temple, TX, and Austin, TX. - Government Buyer: - Department of Veterans Affairs, Central Texas Veterans Healthcare System (CTVHCS) - 257-Network Contract Office 17 - OEMs and Vendors: - Olympus (highlighted as the required equipment compatibility standard) - Products/Services Requested: - Lithotripsy transducers (3 units) - Lithotripsy nose cones (3 units) - Lithotripsy system (1 unit) - Working inserts 8.5 MM 8FR (6 units) - Sterilization trays (11 units total) - Sterilization mats (11 units total) - Biopsy forceps, spoon type optical (2 units) - Flexible foreign body forceps 7F, part number 520 (1 unit) - Cysto sheaths 17FR (2 units) - Attachment with autovalve for A3336 (1 unit) - Sterilization tray holders (5 units) - Stroboscopy system (1 unit) - Sterile case flexible video (4 units) - Luer-split forceps/irrigation plugs (12 units) - Seal kits, 6-12FR (5 units) - Universal stopcock luer locks (12 units) - Mobile trolley set 3 (1 unit) - Compact LCD monitor arm (1 unit) - HD-SDI cable (1 unit) - Semi inline ratchets (2 units) - Monopolar hand instruments (12 units) - Deactivatable ratchets (12 units) - Flushing pumps (2 units) - Unique/Notable Requirements: - All items must be brand name or equal and fully compatible/interoperable with VA-owned Olympus endoscope lithotripters and flush pumps - Delivery required within 90 days of contract award - Emphasis on maximizing participation from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) - Place of Performance/Delivery: - Olin E. Teague Veterans Medical Center, Temple, TX - Central Texas Veterans Healthcare System, Temple and Austin, TX

Description

Sources Sought Notice Page 3 of 7 = Required Field Sources Sought Notice Page 1 of 7 DESCRIPTION This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Olin E. Teague Veterans Medical Center Surgical Service in Temple, Texas, intends to award a BRAND NAME OR EQUAL contract for the purchase of ENTURO Scope Consumables. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses, and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business, or large business), relative to NAICS 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing with a size standard of 1,250 Employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on the Federal Business Opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER | DESCRIPTION OF SUPPLIES/SERVICES | QUANTITY | UNIT | UNIT PRICE | AMOUNT 0001LITHOTRIPSY TRANSDUCTER BRAND NAME OR EQUAL3.00EA 0002LITHOTRIPSY NOSE CONE BRAND NAME OR EQUAL3.00EA 0003LITHOTRIPSY SYSTEM BRAND NAME OR EQUAL1.00EA <!-- Continue similarly for other items --> STATEMENT OF WORK SURGICAL SERVICES ENDOSCOPE EQUIPMENT AND CONSUMABLES (BRAND NAME OR EQUAL) Introduction/Background The Central Texas Veterans Healthcare System (CTVHCS) requires the purchase of specialized endoscopy equipment and consumables for use with its leased medical scope equipment. This equipment supports diagnostic and therapeutic procedures in the Surgical Services departments, including urology (URO), ear-nose-throat (ENT), and general surgical endoscopy (SE). These consumables are required for facilities in Temple and Austin. This procurement is crucial for ensuring the uninterrupted and safe performance of medical procedures by providing essential, compatible, and often single-use, accessories. This procurement shall be brand-name or equal in an attempt to maintain compatibility with the leased equipment across multiple CTVHCS facilities. The base period for this purchase is for one year, with no optional years to extend the period of performance. Statement of Need To ensure the safe and effective operation of its newly leased scope equipment, the Central Texas Veterans Healthcare System (CTVHCS) must procure additional specialized endoscopy equipment and consumables that are compatible with VA-owned Olympus endoscope lithotripters and flush pumps. Without these specific, often single-use, items such as specialized forceps, sterilization accessories, and system-compatible components, the advanced equipment would be rendered inoperable, directly jeopardizing patient care and procedural workflows. The objective is to establish a readily available supply chain for these consumables through a competitive process that maximizes participation from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), thereby ensuring uninterrupted service, upholding the highest standards of patient safety, and promoting seamless interoperability across all relevant CTVHCS facilities. Scope of Work Period of Performance BASE: April 30, 2026 - April 29, 2027 This contract is for a single, one-time delivery of the specified quantity of consumables. No additional options for follow-on deliveries are included. Final dates are contingent upon contract award. General Requirements The Contractor shall, upon contract award, provide a one-time, bulk delivery of all consumables, accessories, and replacement items specified in the table below. All items delivered must be fully compatible and interoperable with the existing leased scope systems utilized by the Surgical Services departments (Urology, ENT, and general Surgical Endoscopy) at CTVHCS facilities in Temple and Austin. The Contractor is required to deliver the entire quantity of all requested items within 90 calendar days of the contract award date. No partial shipments are authorized unless explicitly approved in writing by the Contracting Officer. Specific Consumables/Equipment by Department The Contractor shall provide the following items in a single delivery, organized by the department that will utilize them. ITEM DESCRIPTIONQTY TEMPLE URO LITHOTRIPSY TRANSDUCTER BRAND NAME OR EQUAL3 LITHOTRIPSY NOSE CONE BRAND NAME OR EQUAL3 LITHOTRIPSY SYSTEM BRAND NAME OR EQUAL*1 <!-- Continue similarly for other items --> TEMPLE ENT STROBOSCOPY SYSTEM1 STERILE CASE FLEXIBLE VIDEO4 <!-- Continue similarly for other departments and items --> Delivery and Acceptance Delivery Location: All items shall be delivered to the designated central receiving warehouse at the Olin E. Teague Medical Center in Temple (1901 Veterans Memorial Drive, Building 206). Delivery Documentation: The entire delivery must be accompanied by a single packing slip that details the contents, quantities, item descriptions, and corresponding purchase order number(s). Acceptance: All delivered items will be inspected for compliance with the specifications. Acceptance by the Government shall be contingent upon verification of all items listed in the table, their full compatibility with existing equipment, and their arrival in new, undamaged condition. Quality Assurance Product Standards: All consumables provided must meet or exceed the technical specifications defined by CTVHCS and must be manufactured in accordance with all applicable medical device quality standards. Product Condition: All delivered items must be new, in original manufacturer-sealed packaging, and free from any defects or damage. Any defective or damaged items discovered upon inspection will be grounds for rejection of the entire lot. Technical Support: The Contractor shall provide limited technical support to address any immediate issues regarding the delivered items' compatibility or performance with the leased equipment upon delivery. TECHNICAL SPECIFICATIONS (BRAND NAME OR EQUAL) DepartmentItem DescriptionTechnical Specifications TEMPLE UROLITHOTRIPSY TRANSDUCERTechnology: Compatible with dual-action lithotripsy systems purchased from Olympus. Comb ultrasonic and ballistic energy. Must provide a frequency range of 20-30 kHz for ultrasonic energy and a pressure range of 20-30 bar for ballistic energy. Control: Integrated single-handpiece activation with dedicated controls for power levels and suction. <!-- Continue similarly for other items and departments --> Additional Links: VA Webpage

View original listing