SAM #19PM0726Q0008

Aviation Liability Insurance for Bell UH-1ST Helicopters – U.S. Embassy Panama

The U.S. Department of State, through the U.S. Embassy Panama City, is seeking aviation liability insurance for its fleet of eight Bell UH-1ST dual-engine helicopters. - Government Buyer: - U.S. Department of State - U.S. Embassy Panama City - Embajada de los Estados Unidos en Panama - OEM Highlight: - Bell (manufacturer of UH-1ST helicopters) - Products/Services Requested: - Aviation liability insurance for eight (8) Bell UH-1ST dual-engine helicopters - Each helicopter identified by unique serial and registration numbers (years 1971–1979) - Coverage includes: - Personal accident insurance for up to 12 occupants per flight (10 passengers, 2 pilots) - $100,000 per person for passengers and crew - $10 million third-party liability per event - $40,000 medical expense coverage - Insurance must comply with Statement of Work requirements - Unique/Notable Requirements: - Insurer must be authorized to provide insurance in Panama - Spanish-speaking support staff required in Panama - Claims coordination with Panama's Ministry of Public Security - Coverage must extend throughout Panama, North, Central, and South America, including the Caribbean (excluding Cuba) - Delivery of insurance policy within 15 days of award - Offerors must be registered in SAM.gov and submit required certifications - Period of Performance: - One-year contract for each helicopter - Place of Performance/Delivery: - Panama City, Republic of Panama - U.S. Embassy Panama City - Department of State, Washington, DC (contracting office)

Description

The U.S. Embassy in Panama has a requirement to procure Helicopter Insurance Services for eight (8) U.S. Department of State-owned UH-1ST dual-engine helicopters. This is a combined synopsis/solicitation for a commercial item prepared in accordance with FAR Part 12.6, supplemented with additional information in this notice. This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

Solicitation Number: 19PM0726Q0008 – issued as a Request for Quotation (RFQ).

Requirement Overview:

Vendor shall provide aviation liability insurance coverage for the specified helicopters. Coverage will apply within Panama, North, Central, and South America, including the Caribbean region (excluding Cuba). Insurance must comply with the terms outlined in Attachment 1 – Statement of Work (SOW).

Submission Requirements:

Offerors must submit a completed FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items” form. with their offer, even if already registered in SAM.gov A completed and signed item table or a detailed, signed offer must accompany the submission. Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting an offer, as required by FAR 4.1102. All quotations and questions regarding this requirement must be sent via email to: INLPROCPanama@state.gov. .  If there are any questions regarding this solicitation please submit in writing to CLAUDIA BURKE, 317-5892 / by, email:  INLPROCPANAMA@STATE.GOV no later than 3:00 PM,  April 22, 2026.

Quotation Deadline: May 5, 2026, 3:00 PM (Local Time, Panama).

Quotations received after this date/time will not be considered. Proposals must be submitted in English. Incomplete proposals will not be accepted.

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