SAM #36C10X26Q0125

VA Solicitation for IPA ScrubEX or Equal Scrub Dispensing System, Nationwide

The Department of Veterans Affairs (VA), through its Strategic Acquisition Center (SAC) Frederick, is seeking a nationwide single award Requirements contract for Scrub Dispensing Systems for VA Medical Centers across the United States and its territories. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Strategic Acquisition Center - Frederick - OEMs and Vendors: - IPA® ScrubEX (Original Equipment Manufacturer) - Products/Services Requested: - Scrub Dispensing Systems (brand name IPA ScrubEX or equal) - SE-20003: scrubEx 2.0 LV Dispenser with Touchscreen - SE-20093: scrubEx 2.0 LV Remote Receiver with Touchscreen - SE-23003: scrubEx 2.0 MV Dispenser/Receiver Unit with Touchscreen - SE-26003: scrubEx 2.0 SV Dispenser/Receiver Unit with Touchscreen - SE-1150-SC: Web-Based Management Software - SE-CLARIFY: New Software - SE-2801, SE-2802, SE-2817: Pre-Installation, Installation, Start-Up, and Training - SE-2808: Customer Server Update - SE-RECY: Disposal Fee of Units - CC-LVD, CC-LVR, CC-MV, CC-SV, CC-WEB: coverCare Service for various units and software - Unique or Notable Requirements: - Products must meet salient characteristics including restricted access, web-based management, and a minimum one-year warranty - Includes installation, start-up, training, software updates, disposal, and warranty/service coverage - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Contract covers a 12-month base period with four 12-month option years - Place of Performance: - Nationwide delivery to VA Medical Centers - Contracting office located at SAC Frederick, 5202 Presidents Court, Suite 103, Frederick, MD 21703

Description

Solicitation Details Solicitation Number: 36C10X26Q0125 Notice Type: Combined Synopsis/Solicitation This is a combined synopsis/solicitation for brand name, or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 36C10X26Q0125 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01, dated 13 March 2026. Requirement Description VA has a requirement to purchase Scrub Dispensing System to deliver patient care to its VA Medical Centers around the country. Scrub Dispensing Systems are intended to be installed in areas of the facility where scrub uniforms are utilized. These systems consist of a dispenser in which authorized users can obtain scrubs, a receiver which users can return scrubs, and management software to track usage and inventory. Scrub dispensers and receivers may come as standalone components or as combination units that incorporate both functions. Restricted access to scrubs and linens can reduce inventory shrinkage, simplify finding the correct size, and promote better management of laundering and inventory levels. Scrub dispensing systems may also improve operational efficiency and minimize resource costs. A single award Requirements contract will be awarded as a Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without negotiations. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 (Surgical and Medical Instrument Manufacturing), with a Product Service Code of 6515 (Medical and Surgical Instruments, Equipment, and Supplies). The associated size standard is 800 employees. This procurement action is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Contract Details This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for the IPA® ScrubEX System brand name or equal to Scrub Dispensing System as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ SCRUB DISPENSING SYSTEM. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in the attachment. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing, specifying delivery locations, dates, and quantities. Regulatory and Submission Details The FAR provisions at 52.212-1 (Instructions to Offerors - Commercial Products and Commercial Services) and 52.212-2 (Evaluation - Commercial Products and Commercial Services), along with their addenda, apply to this acquisition. Clause 52.212-4 (Contract Terms and Conditions - Commercial Products and Commercial Services) applies, with any addenda included. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. Access SAM at https://sam.gov/SAM/. Questions regarding this solicitation are due via email by 10:00 AM EST on April 23, 2026, to Contract Specialist Jalima Jones at Jalima.Jones@va.gov and Contracting Officer Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted. Quotes are due via email by 10:00 AM EST on May 04, 2026, to the same contacts. Scope of Work The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Scrub Dispensing System product line as a candidate for a VA-wide (national) single Requirements contract award. These systems are intended for installation in areas where scrub uniforms are used, consisting of dispensers, receivers, and management software. They can be standalone or combined units, aiming to reduce inventory shrinkage, improve management, and enhance operational efficiency. The Contractor must demonstrate the ability to meet all requirements. The goal is to provide Scrub Dispensing Systems for use by VHA clinicians across the United States and its territories. The performance period is for one 12-month base period with four 12-month options. Requirement Details This requirement will be for Brand Name or Equal products, requiring offerors to indicate whether each product offered is equal to IPA® ScrubEX System or equivalent. Offerors must include descriptions reflecting salient characteristics (SCs) and quality levels, clearly identify the item by brand and model, and provide descriptive literature. Modifications to conform to requirements should be described. Product Line Line-Items Contract Line-Item Number Brand Part Number Description 0001 IPA® ScrubEX SE-20003 scrubEx® 2.0 LV Dispenser w/ Touchscreen 0002 IPA® ScrubEX SE-20093 scrubEx® 2.0 LV Remote Receiver w/ Touchscreen 0003 IPA® ScrubEX SE-23003 scrubEx® 2.0 MV Dispenser/Receiver Unit w/ Touchscreen 0004 IPA® ScrubEX SE-26003 scrubEx® 2.0 SV Dispenser/Receiver Unit w/ Touchscreen 0005 IPA® ScrubEX SE-1150-SC Web-Based Management Software (scrubEx®/alEx®) 0006 IPA® ScrubEX SE-2801 Pre-Installation, Installation, Start-Up, and Training (BASE First System) 0007 IPA® ScrubEX SE-2802 Pre-Installation, Installation, Start-Up, and Training (Each Additional Unit) 0008 IPA® ScrubEX SE-2817 Pre-Installation, Installation, Start-Up, and Training (BASE First System Existing Site) 0009 IPA® ScrubEX SE-2808 Customer Server Update 0010 IPA® ScrubEX SE-CLARIFY scrubEx New Software 0011 IPA® ScrubEX SE-RECY Disposal fee of units 0012 IPA® ScrubEX CC-LVD coverCare service for LV Dispenser 0013 IPA® ScrubEX CC-LVR coverCare service for LV Receiver 0014 IPA® ScrubEX CC-MV coverCare service for MV 0015 IPA® ScrubEX CC-SV coverCare service for SV 0016 IPA® ScrubEX CC-WEB coverCare service for software Salient Characteristics and Evaluation Method SC # Salient Characteristics Method of Evaluation Applicable CLINs Page # in Technical Literature SC 1 System must dispense laundered scrubs and receive soiled scrubs. Literature Review 0001-0004 SC 2 Must be capable of dispensing uniforms/scrubs to only authorized users. Literature Review 0001-0004 SC 3 Must provide configurations for various scrub set capacities (small, medium, and large) Literature Review 0001-0004 SC 4 Maximum height of Unit must not exceed 79" H Literature Review 0001-0004 SC 5 Distribution Software must be web-based Literature Review 0005,0009, 0010 SC 6 Must limit Personally Identifiable Information stored for tracking and access purposes Literature Review 0005,0009, 0010 SC 7 Minimum 1-year warranty Literature Review 0012-0016 Additional Information The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation. Additional Links:VA | OALC | OPAL | SAC

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