SAM #36C25526Q0322

Procurement of High-Definition Medical-Grade Video Borescope Units for VA Medical Centers

The Department of Veterans Affairs, Network Contracting Office 15, is seeking to procure high-definition, medical-grade video borescope units for use at two VA medical facilities. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 15 - Contracting office located at VA Medical Center, Leavenworth, KS - Products/Services Requested: - Four (4) medical-grade video borescope units - Two units for Marion VA Medical Center (Marion, IL) - Two units for Evansville VA Health Care Center (Evansville, IN) - Each unit must include: - Digital, high-definition borescope (minimum 1.2 meters × 1.0 millimeter) - High-definition monitor (at least 11.6 inches, 400 × 400 pixels) - HDMI cables, plugs, wall mounts, and switches - Standalone, water-resistant, and fully cleanable design - Suitable for inspecting delicate lumens in surgical instruments - Full-service maintenance agreement for all units - Includes recurring and preventive maintenance, repair guarantees, and support - Temporary solutions required within 24 hours of failure; permanent solutions within five business days - Unique/Notable Requirements: - Vendor must provide documentation on performance, maintenance schedules, and projected equipment lifespan - Support for future purchases of borescopes in other sizes if needed - Compliance with workplace safety regulations - No specific OEMs or part numbers are named in the solicitation - Places of Performance and Delivery: - Marion VA Medical Center, Marion, IL - Evansville VA Health Care Center, Evansville, IN - Contracting office at VA Medical Center, Leavenworth, KS

Description

Statement of Work

Marion VA Medical Center is seeking to procure two complete, medical-grade video borescope units for the Marion campus and two complete, medical-grade video borescope units for the Evansville campus. These units will be a one-time purchase. These units will be used in the Sterile Processing department to thoroughly inspect surgical instruments with lumens prior to cleaning and use of reusable medical devices. The borescopes shall be medical-grade digital video scopes and long enough to allow staff in Sterile Processing to adequately visualize and inspect lumens that are not accessible with the naked eye, using appropriately sized borescopes to best visualize narrow and delicate lumens. The device shall be a stand-alone unit requiring no network connection to operate and shall include a borescope, a high-definition monitor, all necessary HDMI cables for connection to the monitor, and any plugs or switches required for use. Sterile Processing staff shall be able to clean and disinfect the video borescope, as exposure to water and contaminants is possible.

2. SPECIFICATIONS

Minimum of two (2) video borescope units for the Marion campus and two (2) video borescope units for the Evansville campus.

Monitor size shall be at least 11.6 inches to provide High Definition images (400 × 400 pixels) helpful in identifying any abnormalities or damage to reusable medical devices that contain lumens (necessary to meet AAMI ST91:2021 standard best practice).

No internet or data connection is required for operation.

Video borescopes shall arrive with all HDMI connections, cables, plugs, wall mounts, and switches necessary for immediate use.

1.2 m × 1.0 mm video borescopes for both units (minimum size acceptable for use on colonoscopes, gastroscopes, and other instruments with delicate lumens).

No installation required.

Sterile Processing staff shall be able to fully clean and disinfect the unit and all parts.

Capable of withstanding potential exposure to water during inspection; the unit shall be water-resistant.

3. REQUIREMENTS

The vendor shall offer a repair guarantee, with fully accredited staff available for support, setup, education, and troubleshooting.

The vendor shall also support the future purchase of additional video borescopes in other sizes, if needed, in the case of new intraluminal instruments with specific requirements different from 1.2 m × 1.0 mm.

4. EQUIPMENT MAINTENANCE & RESPONSE TIMES

The vendor shall provide full-service maintenance through a service agreement and shall provide all recurring and preventive maintenance activities.

If a permanent solution cannot be implemented within 24 hours of initial failure, a temporary solution shall be operational within 24 hours. A permanent solution shall be planned, and replacements ordered within five (5) business days of initial failure.

5. SAFETY

The vendor shall ensure that all units provided comply with all local, state, and federal rules and regulations pertaining to workplace safety.  The units should be water resistant to prevent any harm to the end user during use.

6. DOCUMENTATION

The contractor shall furnish to the Marion VA Medical Center Biomedical Engineering Department the manufacturer’s recommended performance and maintenance schedules and the projected lifespan of the equipment.

7. PLACES OF PERFORMANCE

Marion VA Medical Center, 2401 W Main St, Marion, IL 62959

Evansville VA Health Care Center, 6211 Waterford BLVD, Evansville, IN 47715

8. PERFORMANCE MONITORING

Performance of the equipment will be monitored by the end user, and any variances in performance will be reported to the vendor. Service representatives shall be available to address concerns related to performance.

View original listing