SAM #36C24526Q0445

Replacement and Installation of Endoscope Reprocessors and Sterilizer for Baltimore VA Medical Center

This opportunity involves the replacement and installation of endoscope reprocessor systems at the Baltimore VA Medical Center for the VA Maryland Health Care System. - Government Buyer: - U.S. Department of Veterans Affairs, VA Maryland Health Care System, Baltimore VA Medical Center Contracting Office (90C) - OEMs and Vendors: - Medivator (Original Equipment Manufacturer) - Equipment must be 'brand name or equal to Medivator'; OEM distributor/authorization letter required - Products/Services Requested: - Three (3) Medivator ADV SU RAP PA 110V NO AIR Endoscope Reprocessors (Part Number: ADV1008) - One (1) Enspire 3000 Series Cleaning and Liquid Chemical Sterilant Processing System (Part Number: ENLCS3000120601) - Deinstallation and disposal of three existing Medivator Advantage Plus endoscope reprocessors (Part Numbers: SE2000121, SE2000900071) - Installation of new reprocessors and sterilizer (Part Numbers: INS1004, SE014702) - First year preventive care for Enspire 3000 (Part Number: SE0147010045) - Onsite operator training and system validation - Unique or Notable Requirements: - Equipment must be compatible with CensiTrac and barcode scanners - Only new equipment will be accepted; no refurbished or used items - Delivery and installation required within 90 days of award - Firm-Fixed Price contract - Warranty and preventive maintenance required - Compliance with Trade Agreement Certificate (FAR 52.225-6) - Onsite training for clinical, facilities, engineering, and biomedical staff - Coordination with Biomedical Engineering and Infection Control staff - Place of Performance/Delivery: - Baltimore VA Medical Center, 10 North Greene Street, Baltimore, MD 21201

Description

Request for Information (RFI) - Notice This Request for Information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and permitted under this RFI in accordance with Federal Acquisition Regulation (FAR) 15.201(e). Attachment Details Replacement of Endoscope Reprocessor System & Installation for Baltimore VAMC Brand Name or Equal to Medivator, in accordance with the Statement of Work (SOW). See details in the SOW. Note: OEM distributor/authorization letter from the manufacturer is required for all responses. If no OEM letter is supplied, the vendor will be considered non-responsive and disqualified when the RFI closes. Vendors must complete the Trade Agreement Certificate - FAR 52.225-6. Failure to answer all questions (1-14) will result in the vendor being considered non-responsive and disqualified at the closing of the RFI. Requirement Overview Agency: U.S. Department of Veterans Affairs, VA Medical Center (VAMC) Description The Baltimore VA VAMC requires delivery within 90 days from contract award to the following warehouse during normal business hours (8:00 a.m. to 3:30 p.m., Monday through Friday): Delivery Address: U.S. Department of Veterans Affairs Baltimore VA Medical Center Warehouse/Attn: 10 North Greene Street Baltimore, MD 21201. Disclaimer This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All proprietary information will be handled accordingly. Responses are not offers and cannot be accepted to form a binding contract. Responders are responsible for all expenses incurred. Delivery and Installation The contractor shall deliver the commodities (see attachments) within 90 days or less from the award date, unless directed otherwise by the Contracting Officer (CO). Delivery shall occur during normal business hours, excluding federal holidays and weekends unless directed otherwise. Market Research Purpose The U.S. Government is conducting market research to identify responsible sources capable of meeting the requirements. This may lead to an invitation for open discussion or a future solicitation. Submission of information is voluntary and at no cost to the government. Proprietary information should be marked accordingly. The government reserves the right to reject any input and is not obligated to notify respondents of the results. Response Submission All responses must be submitted via email to Mohsin.Abbas2@va.gov by Friday, April 17, 2026, at 3:00 PM (EST). No telephone responses will be accepted. Questions to Address (1-14) Respondents capable of manufacturing these items should provide the following information for review: Business size status and representations (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business) Confirmation if your company is considered small under the NAICS code identified Manufacturer or distributor status Manufacturer Name (OEM) & Manufacturer Part Number (MPN) Complete the Trade Agreement Certificate - FAR 52.225-6 OEM authorized distributor/reseller letter (if not manufacturer) FSS/GSA contract number and SIN (if applicable) NAC/SAC or SEWP V contract number (if applicable) General pricing information Legal Business/Company Name (as in https://sam.gov) Unique Entity ID (UEI) Warranty information Point of Contact: Name, Phone, Email Estimated delivery time frame after award Contract Details The government intends to award a Firm-Fixed Price (FFP) contract. Registration in SAM.gov and completion of all certifications are required prior to award. Socio-economic categories (SDVOSB, VOSB) must be verified in the SBA website. Additional Information Responses should be sent via email to the contact provided. This notice does not guarantee a contract and is solely for market research purposes. Statement of Work (SOW) Purpose Procure and install three (3) endoscope reprocessors and one (1) sterilizer at the VA Maryland Health Care System, Baltimore, MD, including accessories, training, installation, and validation. Scope Deliver and install new equipment, coordinate removal of existing devices, and ensure system validation. Equipment must meet specified characteristics and be installed by OEM-trained representatives. Salient Characteristics Reprocessors with monitor, foot switch, accessible control panel, chemical drawers, barcode scanner compatibility, and capacity for two endoscopes. Sterilizer with touchscreen, hands-free operation, barcode scanner, and compatibility with CensiTrac. Removal & Installation Remove existing devices (e.g., Medivators Advantage Plus ADV-1007), disconnect utilities, and install new equipment per coordination with Biomedical Engineering and Infection Control. Responsible for all labor, materials, and plumbing adjustments. Delivery Coordinate delivery with the COR with at least 3 weeks' notice. Equipment must arrive in original sealed containers with purchase order number. Site Conditions No smoking on hospital property. PPE and COVID-19 precautions as per local guidelines. Inspection & Acceptance Joint inspection upon delivery. Any damages or missing items must be reported and corrected at no cost to the government. Period of Performance Delivery within 90 days ARO. Operator Training Onsite training by vendor representatives, scheduled with the COR post-installation. Protection of Property Protect all items and repair any damages caused during installation. Security Requirements Photo ID required. PPE and COVID-19 protocols must be followed. Warranty Minimum 1-year warranty on parts and labor, including onsite repairs and support. Additional warranty years are recommended. Contract Type & Evaluation Firm-Fixed Price. Evaluation based on technical capability, solution quality, maintenance, price, past performance, OEM authorization, and certifications. Pricing Schedule Item Number Description Quantity Unit Unit Price Amount 0001 ADV SU RAP PA 110V NO AIR (Brand or Equal to Medivator) 3 EA _______________ ____________ 0002 Deinstall Advantage Plus 3 EA ____________ ____________ 0003 Install, Advantage Plus Business Day 3 EA ____________ ____________ 0004 Disposal of AER 3 EA ____________ ____________ 0005 Enspire 3000 Series Cleaning & Liquid Chemical Sterilant System 1 EA ____________ ____________ 0006 Install Enspire 3000 1 EA ____________ ____________ 0007 1st Year Preventive Care Enspire 3000 1 EA ____________ ____________ Grand Total _______________

View original listing