Opportunity
SAM #19MY3026Q0012
Venue Rental and Event Services for Asia Pacific Round Table Conference, Kuala Lumpur
Buyer
U.S. Embassy Kuala Lumpur
Posted
April 13, 2026
Respond By
May 22, 2026
Identifier
19MY3026Q0012
NAICS
2111, 532299, 541890, 453998
The U.S. Embassy Kuala Lumpur, under the Department of State, is seeking quotations for venue rental and related services to support the Asia Pacific Round Table Conference in Kuala Lumpur, Malaysia. - Government Buyer: - U.S. Department of State, U.S. Embassy Kuala Lumpur (General Services Office and Public Diplomacy Section) - Products/Services Requested: - Rental of a conference venue in Kuala Lumpur, Malaysia - Conference room with classroom-style seating (tables and chairs) - Backdrop design and branding with Embassy and partner visibility - Audio-visual (AV) system for speaker presentations - 100 units of conference materials (bags, booklets, pens) for attendees - Quantities and Details: - 1 conference venue rental - 1 backdrop design and branding package - 1 AV system setup - 100 sets of conference materials - Unique or Notable Requirements: - Venue must accommodate classroom-style seating and provide AV support - Backdrop must feature Embassy and partner branding - Budget not to exceed MYR100,000 - Contractors submitting quotations above $40,000 USD must be registered in SAM.gov - No OEMs or specific vendors are named in the solicitation
Description
The Embassy of the United States of America invites you to submit a quotation for the procurement of Rental of Venue - The Asia Pacific Round Table Conference in Kuala Lumpur, Malaysia.
The Embassy intends to award a single purchase order / contract for the required services.
Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked “Quotation Enclosed – Rental of Venue - The Asia Pacific Round Table Conference” to the Contracting Officer, General Services Office, Kuala Lumpur on or before 12:00 noon on May 22, 2026.
No quotations will be accepted after that time. For any quotations above $40,000 USD, the Contractor must have valid and active registration in SAM.gov at the time of proposal submission.
Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours.