City of Laredo Ionwave #2026 Sister Cities Festival (2026 Sister Cities Festival Decoration)

2026 Sister Cities Festival Decoration Services Award – City of Laredo

The City of Laredo is procuring comprehensive decoration services for the 2026 Sister Cities Festival at Sames Auto Arena. - Government Buyer: - City of Laredo Purchasing Department, Convention & Visitor's Bureau - Vendors and OEMs: - Awarded vendor: Decoro, LLC (Laredo, TX) - Competing vendor: HDL Construction, LLC - No specific OEMs or branded manufacturers are mentioned; all items are event decor and furnishings - Products and Quantities Requested: - Stage decoration and drape (40ft x 20ft stage, 10ft drape frame): 1 set - Large floral arrangement for stage: 1 - Chair covers with sash: 70 - Ceremonial ribbon with lettering and two bows: 1 - Marquee letters spelling 'LAREDO': 6 - Round table linens with overlay or runners: 10 - Centerpieces (not natural flowers): 10 - Cloth napkins: 80 - Rectangular linens: 2 - Runners: 2 - Tiffany style chairs with sash: 80 - Services Requested: - Setup and breakdown for stage and breakfast events (single event period) - Unique or Notable Requirements: - 5% local vendor preference applied per City ordinance - All decor must be provided, installed, and removed according to a strict event schedule - No specific branded products or OEMs required; focus is on event-ready decor and furnishings - Place of Performance: - Sames Auto Arena, Laredo, TX (main event location) - City of Laredo Purchasing, 1110 Houston Street, Laredo, TX (administrative) - Convention & Visitor's Bureau, 101 Salinas Avenue, Laredo, TX (administrative) - Estimated Contract Value: - $8,365.00 (award amount)

Description

The City of Laredo issued an informal bid for the decoration of the 2026 Sister Cities Festival, including stage decoration, floral arrangements, chair covers, ceremonial ribbon, marquee letters, and additional event linens and centerpieces. The scope covers setup and breakdown for the festival events scheduled for July 10-12, 2026, with setup starting July 7, 2026. The contract was awarded to Decoro for $8,365.00, with a local vendor preference applied. Bidders were required to submit proposals electronically or by hand delivery, with mailed or faxed bids not accepted.

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