Merx #BSD2526-06

Brandon School Division Photocopier/MFP Equipment Lease and Installation

This opportunity involves the Brandon School Division's plan to modernize its print infrastructure across multiple schools in Manitoba through a comprehensive 5-year lease procurement: - Government Buyer: - Brandon School Division (Administration Office, Manitoba) - Products and Quantities: - Minimum 30 high-speed photocopiers/MFPs (55+ PPM), including at least 20 color units - 25 photocopiers/MFPs (70+ PPM), including at least 15 color units - 1 color copier/MFP (30+ PPM) - 3 monochrome compact/desktop MFPs - 4 fax modems - 40 finishing units (stapling, saddle stitching, folding) - 40 hole punching units - 20 large capacity units (up to 3,000 sheets) - 63 PaperCut MF embedded device licenses - 5-year PaperCut MF maintenance and support (63 devices) - RFID card readers (HID-125 kHz compatible) - Services Requested: - Installation and full on-site operator training for all equipment - All-inclusive maintenance and supply service (excluding paper and staples) - Transfer and installation of PaperCut licenses - Removal of equipment at end of lease - Unique/Notable Requirements: - All equipment must be new, digital, and CSA certified - Integration with Active Directory and PaperCut print management software - Support for pull printing and HID-125 kHz proximity card authentication - Proactive supply delivery and stringent service response times - Minimum 5-year life at rated volumes - OEMs/Vendors: - No specific OEMs or brands are named; open to all compliant manufacturers - Place of Performance/Delivery: - Multiple Brandon School Division schools and offices in Brandon, Manitoba, and surrounding areas - Central administration and maintenance offices - Period of Performance: - 5-year lease with quarterly payments, including 5-year maintenance and support - Estimated Contract Value: - Not specified; likely in the mid-to-high six figures (CAD) based on scope - Potential Competitors/OEMs: - Canon, Konica Minolta, Ricoh, Xerox, Kyocera, Sharp, Toshiba, HP, Lexmark

Description

The Brandon School Division is soliciting proposals for the supply and installation of photocopier/multi-function printer (MFP) equipment across various schools in Brandon, Manitoba. The contract involves a 5-year lease with quarterly payments, including maintenance, supplies (excluding paper and staples), installation, training, and removal costs. Equipment must meet detailed specifications including integration with Active Directory, PaperCut print management software, and have a minimum 5-year life at rated volumes. Proposals are due by April 24, 2026, with delivery starting June 15, 2026, and installation completed by July 17, 2026.

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