Clark Public Utilities Procureware #RFQ503

Envelope Management Program for Clark Public Utilities (RFQ503)

Clark Public Utilities in Vancouver, WA is seeking vendors for a comprehensive Envelope Management Program to support its operational and customer communications needs. - Government Buyer: - Clark Public Utilities, Purchasing Office - Products Requested: - Wide range of envelopes, including: - Letterhead envelopes (#E-1, 50,000 units/year) - Business Reply Mail envelopes (#E-2, 10,000 units/year; #E-3, up to 4,500,000 units/year) - Warrant envelopes (#E-5, 20,000 units/year) - Vancouver outgoing envelopes (#E-6, 4,500,000 units/year) - Vancouver return envelopes (#E-8, 2,000,000 units/year) - Payment drop box envelopes (#E-9, 10,000 units/year) - Booklet and catalog envelopes (#E-12, #E-15, #E-17) - Door knob style envelopes (#E-33, 10,000 units/year) - All envelopes require custom printing (e.g., PMS 300 blue ink, barcoding to USPS specs, logos, custom windows) - Use of recycled paper and specific construction (e.g., poly windows, self-sealing latex gum, web construction) - Services Requested: - Warehousing and scheduled delivery of high-volume envelope items (#E-6 and #E-8) - Inventory reporting and palletized shipments with lift-gate delivery - Unique/Notable Requirements: - Test samples must be compatible with Bell & Howell Enduro mail inserters - Flexibility for custom artwork and printed messages - Vendors must provide alternate proposals if exact specs cannot be met - Large annual quantities (up to 4.5 million for some items) - Firm pricing for the first year, with escalation allowed in subsequent years - Period of Performance: - Four-year contract with an option for a one-year extension - Delivery/Performance Locations: - Utility's Electric Center, 1200 Fort Vancouver Way, Vancouver, WA 98663 - Operations Center, 8600 NE 117th Ave, Vancouver, WA 98662 - No specific OEMs are named; envelope manufacturers and print vendors are the target suppliers.

Description

This is a Request for Quote (RFQ503) issued by Clark Public Utilities for an Envelope Management Program. The solicitation seeks vendors to provide various types of envelopes with specific printing and material requirements, including recycled paper and specific sizes. The contract is intended to be awarded for a four-year period with an option to extend for one additional year. Vendors must submit their quotes by April 30, 2026, and the Utility reserves the right to reject any or all quotes and consider alternate proposals that closely approximate the specifications.

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