SAM #19C02026Q0008

Preventive and Corrective Maintenance for Eaton UPS Equipment at U.S. Embassy Bogota

This opportunity involves preventive and corrective maintenance services for Eaton Uninterruptible Power Supply (UPS) equipment at the U.S. Embassy Bogota, Colombia. - Government Buyer: - U.S. Department of State, American Embassy Bogota, GSO - Procurement & Contracting - OEMs and Vendors: - Eaton (Original Equipment Manufacturer) - Products/Services Requested: - Preventive and corrective maintenance for Eaton UPS models: - UPS PW 9395 275KVA (4 units) - UPS PW 9355 10KVA (4 units) - Services include: - At least three preventive maintenance visits and one overhaul visit per year - Emergency 24/7 response and technical support - Quality control visits and compliance with safety/local regulations - Contractor must provide all tools, equipment, and reporting - VAT (19%) and Defense Base Act (DBA) insurance policy as separate line items - Unique or Notable Requirements: - Contractor must be a certified Eaton representative and provide Eaton-certified technicians with at least four years of experience on Eaton UPS models - Contractor must be legally established in Colombia and comply with all Colombian regulations and standards - Maintenance must be scheduled to avoid disruption of embassy operations - Certifications and proof of experience must be attached to the contract - Spare parts are excluded from the scope - Period of Performance: - Base period of one year, with four one-year option periods and a six-month extension option (up to 5.5 years total) - Place of Performance: - U.S. Embassy Bogota, Carrera 45 No. 24B-27, Bogota, Colombia

Description

The American Embassy in Bogota, Colombia requires preventive maintenance services to maintain its Uninterruptible Power Supply equipment. These services shall result in all systems being serviced under this agreement to be in good operational condition when activated.  The UPS shall always be ready to provide backup power in the event of power failure or reduction. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement.  This agreement does not include the supply of spare parts by the contractor.

The contractor must comply with:

Being a certified EATON representative for the installed UPS models at the Embassy and be able to perform work in Colombia; a copy of such certificate shall be attached to the contract. 

Providing the services of technicians trained and certified by Eaton on the UPS models installed at the Embassy to inspect, adjust, and perform scheduled preventive maintenance; a copy of such certificate shall be attached to the contract.

Certifying at least four (4) years of previous experience maintaining Eaton UPS of the same models installed at the Embassy. 

Scheduling all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Embassy.

Companies must be legally established in Colombia, comply with all specific Colombian regulations and standards applicable to the services offered, and demonstrate extensive experience, with a minimum of 4 years of verifiable track record in the Colombian market.

Please be aware that open Solicitations will officially published at SAM https://sam.gov/ and the U.S. Embassy Bogotá at https://co.usembassy.gov/solicitation-contracting/?_ga=2.139956275.1212319112.1656010260-640907172.1614716343

The anticipated performance period is 5 years, if exercised by the Government.  All responsible sources may submit a proposal which will be considered.  

The Government intends to award a Contract resulting from this solicitation to the lowest priced technically acceptable list of prices. The Government may award the contract based on the initial offer without discussion.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.  Please see the attachments to get complete information.

It is highly recommended that all contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. 

The guidelines for registration in SAM are also available at: https://co.usembassy.gov/registrese-como-proveedor-de-la-embajada-de-los-estados-unidos-en-colombia/

Electronic Submission/Responses:

Please e-mail your offer to the contracting office listed in this notice prior to the response date and time at BogotaGSOCompras@state.gov.  

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