SAM #75H70926BAO038

Sole Source Software Upgrade and Managed Services for Fort Belknap Service Unit Laboratory Department

This opportunity is for a sole source contract with DataRay to provide software upgrades and managed services for the Fort Belknap Service Unit Laboratory Department under the Indian Health Service. - Sole source procurement to DataRay, the proprietary manufacturer - Services include: - Software upgrade on pre-existing interfaces - 24/7 phone support - Maintenance and technical support - Replacement of printers, software boxes, and power boxes as needed - Troubleshooting, repairs, and validation for inspections (COLA and CMS accreditation) - No specific part numbers or quantities provided - Contract structure: - Base year (June 26, 2026 – June 25, 2027) - Four option years, each running June 26 – June 25 - Estimated total contract value: $69,414 - Place of performance: Fort Belknap Service Unit Laboratory Department, Harlem, Montana - Contracting office: Billings Area Indian Health Service, Billings, Montana - Justification: Only DataRay can meet agency standardization, data center, and network security requirements

Description

Notice of Intent to Sole Source Award

The Billings Area Indian Health Service hereby submits a notice of intent to award a sole source, firm fixed price Base Plus Four Option Year Contract for a commercially available off the shelf (COTS) Software Upgrade on Pre-Existing Interfaces to DataRay, a Small business; Period of Performance will be from June 26, 2026 through June 25, 2027 and each option year to start on the 26th of June of each year and run until June 25th of each year.

The Contract is to provide a firm fixed price service agreement for Software Upgrade on Pre-Existing Interfaces and Managed services located at the Fort Belknap Service Unit (FBSU), Harlem Montana; The total estimated value of the Contract is estimated to be around $69,414.00; This sole source contracting action is pursuing a waiver from competing this requirement based upon the application of FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements and is based upon market research; This is based upon proprietary and manufactured  by the company.  

Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of agency standardization, data center standardization, and network security; The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purpose of determining whether to conduct competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.  

This is not a request for quotes or proposals; Capabilities statements to this Notice of Intent should be directed to Contract Specialist, Ashley Flynn, at Ashley.flynn@ihs.gov via e-mail only (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your e-mail: Notice of Intent Question Submission - FBSU DataRay  – SN- 75H70926BAO038.

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