Building and General Services of Vermont #PRE_MRC_Volunteer_Management_RFP_FINAL_20260409

Vermont Seeks Volunteer Management System for Medical Reserve Corps

The Vermont Department of Health is seeking proposals for a statewide Volunteer Management System to support the Medical Reserve Corps (MRC) and public health emergency response efforts. - Government Buyer: - Vermont Department of Health, Agency of Administration, Office of Purchasing & Contracting - OEMs and Vendors: - MagiCard (for badge printer compatibility) - Products/Services Requested: - Volunteer Management System software meeting ESAR-VHP criteria - Features: volunteer demographic tracking, medical credential verification, multimodal alerting (email, phone, SMS), training coordination, reporting tools - Must support HIPAA-compliant personnel records - Integration with state credential verification systems - Badging functionality compatible with MagiCard 300 badge printers and templated badging - Implementation services, project management, technical support, training, and ongoing maintenance - Unique or Notable Requirements: - Compliance with federal and state regulations (including ESAR-VHP and HIPAA) - System must capture unique identifiers and photographs for badging - Support for cooperative purchasing agreements - Compatibility with existing MagiCard 300 badge printers is mandatory - Used by all MRC volunteers and select partners statewide - Period of Performance: - Implementation plus five years of support and maintenance

Description

The Vermont Department of Health is seeking proposals to establish contracts for a statewide public health volunteer management and mobilization system. The software solution should comply with Emergency System for the Advanced Registration of Volunteers (ESAR-VHP) criteria and support volunteer demographic tracking, medical credential verification, multimodal alerting, training coordination, and badging capabilities compatible with existing badge printers. The system will be used by Medical Reserve Corps volunteers and select partners to organize and mobilize for public health emergency responses. The contract period includes implementation plus five years, starting January 1, 2027.

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