James Madison University #RFP# ADL-1178

JMU Awards Multi-Year Contract for Custom Motor Coach Buses to National Bus Sales, Inc.

James Madison University (JMU), representing the Virginia Higher Education Procurement Consortium (VHEPC), has awarded and renewed a multi-year contract for the supply of new, highly customizable motor coach buses. - Government Buyer: - James Madison University (JMU), Procurement Services, acting for VHEPC and the Commonwealth of Virginia - OEMs and Vendors: - National Bus Sales, Inc. (primary vendor and manufacturer) - Products/Services Requested: - New motor coach buses, including models equivalent to or exceeding the Prevost H3-45 and specifically the 2024 Ultra Coachliner DXL - Key features: 54 high-back seats, overhead parcel racks, USB/110v outlets, lavatory (not required to be wheelchair accessible), Cummins 9L diesel engine, Allison automatic transmission, advanced 8-camera/DVR safety system, climate control - Estimated purchase of 3-4 buses over the contract term - Trade-in options for university-owned buses (e.g., 2012 MCI J4500) - Services include: inspection/test drive at JMU, warranty options, delivery, marketing to non-consortium entities, and quarterly sales reporting - Unique or Notable Requirements: - All bus orders are highly customizable and individually quoted - Discounts of $3,000 per coach for multiple purchases - Trade-in values for existing buses are negotiated per transaction - Cooperative purchasing is available for other VHEPC and VASCUPP members - Strict invoice and payment timelines; repair costs negotiated separately - Deliveries are FOB destination with pass-through of freight, installation, and fuel charges - Itemized best value quotes required for each order - Place of Performance/Delivery: - James Madison University, Harrisonburg, VA (primary delivery and demonstration location) - National Bus Sales, Inc. headquarters in Tulsa, OK (vendor address) - Contract Structure: - Initial one-year term with up to four additional one-year renewals (maximum five years) - Annual pricing and renewal terms; cooperative and third-party access provisions - Estimated contract value likely in the mid-six to low-seven figure range, depending on bus quantities and customization.

Description

James Madison University (JMU), on behalf of the Virginia Higher Education Procurement Consortium (VHEPC), is soliciting sealed proposals to provide new Motorcoach Buses on an as-needed basis. The contract is initially for one year with options to renew for up to four additional one-year periods. The buses will support university travel for athletic contests and academic events. The procurement aims to reduce costs, minimize administrative burden, and ensure compliance for VHEPC members.

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