SAM #W91QF026Q6008

Catering Services for AY26 National Security Seminar Events at Carlisle Barracks

This opportunity seeks catering services for the AY26 National Security Seminar events at Carlisle Barracks, managed by the U.S. Army War College and Mission Installation Contracting Command (MICC). - Government Buyer: - Department of the Army, Mission Installation Contracting Command (MICC), Carlisle Barracks - U.S. Army War College, Academic Operations/DDE - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified catering service providers - Products/Services Requested: - Catering services for lunches and dinners during the AY26 NSS-REP and NSS-DEP events - Services include: - Food and beverage preparation and service - Waiter/waitress support - Use of upscale plastic and real dishware (as specified per meal) - Setup, cleanup, and accommodations for special dietary needs - Provision of all personnel, equipment, supplies, transportation, tools, and supervision - Estimated headcounts per meal range from 110 to 264 - Specific meal services and quantities: - Lunch at Root Hall: 168 (June 1), 168 (June 2), 110 (June 22) - Dinner at LeTort View Community Center: 264 (June 1), 110 (June 23) - Lunch at Army Heritage and Education Center: 198 (June 3), 115 (June 24) - Unique or Notable Requirements: - Firm fixed price contract - Strict quality and security requirements - Must accommodate special dietary needs - Services to be performed at multiple federal facilities within Carlisle Barracks - Interested firms must provide company information, experience, and recommendations to improve acquisition approach

Description

THIS IS A Sources Sought Notice ONLY. This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice.

The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is 722320; size standard $9,000,000.

This is a non-personal services contract to provide catering service for the AY26 NSS-REP/NSS-DEP hosted by the USAWC Commandant. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform catering service for the lunches as defined in the attached PWS.

NSS-REP: Catering services will be needed in Root Hall (Lecture Halls East/West common area) for lunch on 1 June 2025 and 2 June 2025, LeTort View Community Center for dinner in 1 June 2026, and at the Army Heritage and Education Center (AHEC) for lunch on 3 June 2026. NSS-DEP: Catering services will be needed in Root Hall (Lecture Halls East/West common area)for lunch in 22 June 2026, LeTort View Community Center for dinner on 23 June 2026, and AHEC for lunch on 24 June 2026. 

In response to this sources sought, please provide: 

1.    Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code. 2.    Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. 3.    Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 4.    Information to help determine if the requirement service is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc. 5.    Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns. 6.    Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. 7.    Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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