SAM #SPE2D1-26-Q-0003

Venue and Facility Services for 2026 Joint Medical Acquisition Talks (JMAT) Conference

The Defense Logistics Agency (DLA) Troop Support Medical office is seeking a qualified venue to host the 2026 Joint Medical Acquisition Talks (JMAT) conference near Philadelphia, PA. - Government Buyer: - Defense Logistics Agency (DLA), Troop Support, Medical Materiel Supply Chain - OEMs and Vendors: - No specific OEMs or vendors are named; procurement is for venue and facility services only - Products/Services Requested: - Sleeping room block for approximately 215 rooms (government rooms at or below federal per diem rate) - General session meeting room for 400 attendees (classroom-style, stage, podium, water, speaker table) - Registration areas (two days, tables and chairs provided) - Lockable storage rooms (10x10 ft minimum, both days) - Meeting rooms for up to 100 attendees (round tables, no A/V required) - Two breakout rooms for 150 attendees each (classroom-style, podiums, A/V equipment) - Audio-visual equipment for general session and breakout rooms (LCD projectors, screens, microphones, speakers, mixers, confidence monitors, technical setup/support) - Wireless internet connectivity throughout event spaces - Unique or Notable Requirements: - Venue must be within 15 miles of the Naval Supply Activity at 700 Robbins St, Philadelphia, PA - Facility must be listed on the FEMA List of Approved Hotels and Motels for Federal Travelers - Third-party hotel booking and event planning services are explicitly excluded - Food and beverage services are not included in the procurement - Award criteria include price, past performance, and technical capability

Description

DLA Troop Support is requesting quotes for a room block and meeting space for the 2026 Joint Medical Acquisition Talks (JMAT), a two-day conference. The desired dates for the event are 16 June 2026 through 17 June 2026. The event requires use of a single facility with a room block (estimated 215 rooms), meeting space (estimated 400 attendees), audio-visual equipment, and wireless internet connectivity as described in the Statement of Work. The location must be located within 15 miles of the Naval Supply Activity at 700 Robbins St, Philadelphia, PA, 19111 and the location must be an approved accommodation listed on the List of Approved Hotels and Motels for Federal Travelers located at https://apps.usfa.fema.gov/hotel/. (41 CFR 301-74.9 and 41 CFR 300-3.1). Third-party hotel booking and event planning services are not included in the Statement of Work.

Desired Dates: Conference Rooms and Audiovisual Equipment 16 June 2026 through noon on 17 June 2026; Room block – nights of 15 June 2026 and 16 June 2026, with check-out at 1:00pm on 17 June 2026. Quotes may provide for alternate dates, up to 30 days later, but no earlier than those stated above.

See the attached Request for Quote for full details.

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