SAM #19VM3026Q0013

BPA for Make Ready Cleaning Services at U.S. Embassy Hanoi

The U.S. Embassy Hanoi, under the Department of State, is seeking quotations for a Blanket Purchase Agreement (BPA) for Make Ready Cleaning Services to support embassy facilities and residential properties. - Government Buyer: - U.S. Department of State, U.S. Embassy Hanoi, Contracting Unit and General Services Office - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified cleaning service providers - Products/Services Requested: - Make Ready Cleaning Services for: - Embassy facilities - Residential apartments, duplexes, and stand-alone houses - Cleaning tasks include deep cleaning, post-construction cleaning, furniture cleaning, and final inspections - Use of approved cleaning chemicals and compliance with safety standards required - Cleaning supplies and equipment (with estimated quantities): - Toilet paper (5 rolls), single fold paper towels (2 packages), trash bags (3 packages), sandpaper (2 sheets), razor blades (4 pcs), towels (various sizes, 17 pcs), feather dusters (2 pcs), rubber gloves (3 pairs), toilet cleaning liquid (2 bottles), glass cleaner (1 bottle), floor cleaning liquid (1 bottle), dish cleaning liquid (1 bottle), kitchen cleaner (1 liter), bleach (6 bottles), air freshener (1 bottle), sponge (1 pcs), vacuum cleaner bags (6 pcs), scouring powder (2 boxes), limescale & rust cleaner (1 bottle), goo & adhesive remover (1 bottle), wet and dry windshield wipers (2 pcs), floor wiper (1 pcs), vacuum cleaner (1 pcs), wet mop handle (1 pcs), glass cleaning stick (2 pcs), brush and chopsticks (2 pcs) - Unique or Notable Requirements: - BPA estimated total value: $39,000, with a maximum of $15,000 per transaction and no guaranteed minimum - Technical proposal, NDAA certification, and SAM registration required - Payment via EFT within 30 days after invoice - Quotes must remain valid for at least 120 days - Emphasis on lowest technically acceptable price - Services to be performed at U.S. Embassy Hanoi facilities and residential properties - Period of Performance: - Approximately 2.5 years, from June 2026 through December 2028 - Key Locations: - U.S. Embassy Hanoi (place of performance) - U.S. Embassy Hanoi Warehouse, 324A Nguyen Trai, Thanh Xuan (delivery location) - U.S. Embassy Hanoi General Services Office (contracting office) - Department of State, Washington, DC (contracting office)

Description

To:       Prospective Bidders

Subject: Request for Quotation # 19VM3026Q0013 – Make ready – Cleaning services for the U.S. Embassy Hanoi

Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for Make ready – Cleaning services for the U.S. Embassy Hanoi for the period June 2026 to December 2028. If you would like to submit a proposal, complete the required portions of the attached document, to include:

Standard Form 1449: block 17a,22, 23, 24, 30a, 30b, 30c Standard Quotation Technical proposal as required in RFQ NDAA certification Registration for System for Award Management (SAM) 

The Embassy estimates that the volume of purchase through this BPA will be USD $39,000. The Embassy is not obligated to purchase any definite amount under this BPA. The amount of any one transaction will not exceed USD $15,000.

Submit the package electronically to Ms. Nga Nguyen (NguyenTN4@state.gov, cc: HanoiGSOProcurement@state.gov) on or before the deadline of April 24, 2026 at 17:00 local time.

The U.S. Government intends to award a contract/purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price.  Quotes must be valid for a minimum of 120 calendar days.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussion with companies in the competitive range if there is a need to do so.

Please email any questions regarding this request to HanoiGSOProcurement@state.gov

Sincerely,

Stephen Hurley

Contracting Officer

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