University of Mary Washington Cobblestone #RFP 17-606

Public Performance Film Rights for University of Mary Washington

The University of Mary Washington (UMW) has awarded and repeatedly renewed a contract for public performance film rights to Swank Motion Pictures, Inc. for use on its Fredericksburg, VA campus. - Government Buyer: - University of Mary Washington, Procurement Services - OEM and Vendor: - Swank Motion Pictures, Inc. (primary and sole vendor) - Swank provides licensed content from major studios including Walt Disney Pictures, Warner Bros., Sony Pictures, Universal Pictures, Paramount Pictures, Lionsgate Films, and others - Products/Services Requested: - Public performance film rights for major motion pictures, including recent releases and older titles - 10–20 movie titles per semester (20–40 per academic year) for the "Reel Deals Cinemas" program, with additional titles available on an as-needed basis - Films must be available in multiple formats: DVD, VHS, Blu-ray, and streaming - Option for digital delivery via Swank's proprietary Cinelink set-top box (with lease and annual maintenance fees) - Access to promotional materials (HD images, posters, flyers, ad graphics) and creative event ideas - Online database of available films is highly desired - Notable Requirements: - Vendor must provide all necessary public performance licensing and maintain a current list of licensed films - Films addressing current university issues (e.g., campus safety, alcohol awareness) are preferred - Methodology to reduce or eliminate shipping and handling costs is desired - Background checks required for vendor personnel working on campus - Compliance with all applicable federal, state, and local laws - Annual reporting of all orders, including those by other agencies under cooperative procurement - Pricing Structure: - New-release movies: up to 40 per year at a not-to-exceed (NTE) price per license, plus shipping/digitization charges - Additional movies (older titles): separate pricing, with reduced or waived shipping if university uses its own content - Cinelink device: one-time lease fee, annual maintenance, and per-title digitization fee - Place of Performance: - University of Mary Washington, 1301 College Avenue, Fredericksburg, VA 22401-5300

Description

The University of Mary Washington issued a Request for Proposals (RFP 17-606) for Public Performance Film Rights. The contract involves providing licensed rights to publicly perform films, including access to publicity materials and options for new release and additional movies. The contract was awarded to Swank Motion Pictures and includes a base period with multiple one-year renewal options extending through June 30, 2026. The scope includes various pricing options for licenses, shipping, and digital alternatives.

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