SAM #FA462626Q0011

Catholic Religious Education Coordinator Services at Malmstrom Air Force Base

This opportunity seeks a contractor to provide Catholic Religious Education Coordinator services at Malmstrom Air Force Base, Montana. - Government Buyer: - U.S. Air Force, 341st Missile Wing, 341 CONS LGC, Malmstrom Air Force Base - OEMs and Vendors: - No specific OEMs or commercial vendors are named; this is a professional services requirement - Products/Services Requested: - Catholic Religious Education Coordinator services - Manage and implement Catholic Religious Education (RE) programs for children, youth, and adults - Prepare curriculum, recruit and train volunteer teachers, coordinate events (including Vacation Bible School and special programs), manage attendance, and publicize events - Support chapel community events and ensure compliance with Malmstrom AFB security, safety, and background check requirements - Submit monthly invoices for actual hours worked - Approximately 780 hours of service per year, with a base year and four one-year option periods (total potential 3,900 hours) - Unique or Notable Requirements: - Certification by the Archdiocese of Military Services is required - Contractor must work approximately 20 hours per week with flexible scheduling - Government provides office space and utilities - Set aside for small businesses under NAICS code 813110 - All work performed on-site at Malmstrom AFB, Montana

Description

GENERAL DESCRIPTION/RESPONSIBILITIES 2.1 The Contractor shall: 2.1.1 Dress in business casual attire. (unless an activity requires otherwise, ie; physical activity, games and costumes for events such as VBS or retreats.) 2.1.2 Be responsible for the security of equipment and neat and orderly condition of facilities utilized during and after activities. The Contractor shall open and secure the chapel building and other facilities used for RE activities. 2.1.3 Be required to submit monthly invoices itemizing the days, hours, and work performed per week through proper invoicing system as defined in the contract. Payment will be made for actual hours worked only. 2.1.4 Follow established Malmstrom AFB security and safety policies and procedures, in addition to chapel policy and procedures. 2.1.5 Oversee, arrange, and supervise all Catholic RE activities and events. 3. SPECIFIC DUTIES AND RESPONSIBILITIES 3.1 The Contractor shall: 3.1.1 Prepare scheduled Catholic Religious Education program curriculum and ensure classrooms are setup prior to start of programs. Contractor or approved designee must remain throughout scheduled classes and until all students have been returned to their parent(s)/guardian(s). 3.1.2 Prepare an annual comprehensive RE Program plan to be approved by the Wing Chaplain or designee. This plan will include but is not limited to: an annual calendar of events, Chapel Tithes and Offering Fund (CTOF), an appropriated funds budget, and annual religious education curriculum order. The plan will provide content and age appropriate activities for Malmstrom’s Catholic Community. 3.1.3 Recruit enthusiastic and suitable volunteer teachers, maintain manning throughout the program year, and establish a roster of substitutes to backfill during teacher/leader absences. The Contractor will provide at least two orientation and continuous volunteer training workshops annually on topics to include safety, facilities, and other topics approved by the Catholic Chaplain or designee. 3.1.4 Develop and manage an approved attendance monitoring plan for each program and a written report of monthly attendance statistics to the Catholic Chaplain or designee. Maintain a current roster of Catholic RE volunteers. 3.1.5 Develop and maintain a Catholic RE continuity binder with pertinent information as directed by the Catholic Chaplain/Superintendent or designee. 3.1.6 Schedule, organize, and coordinate Vacation Bible School (VBS) (in consultation with the Catholic Chaplain or designee), recruit volunteer teachers and staff, and order the appropriate materials. 3.1.7 Assure that timely, accurate, and high quality publicity is produced for all RE and Chapel Community events, programs, responsibilities included in this PWS. 3.1.8 Ensure all advertisements and publicity mediums are run through the Catholic Chaplain or designee prior to being distributed to the public. 3.1.9 Coordinate the annual Christmas program when such a program is deemed necessary by the Wing Chaplain or designee. 3.1.10 Create/coordinate/maintain the Catholic children’s program with the Catholic Chaplain or designee’s approval. Recruit staff, procure necessary materials and supplies, train volunteer staff as need and supervise this year-round activity. 3.1.11 Plan and conduct special activities after coordination and approval by the Catholic Chaplain or designee. The Contractor will conduct no more than six special programs per year including but not limited to a fall Religious Education kick-off celebration, volunteer appreciation events, and a year-end volunteer appreciation banquet. 3.1.12 Hold monthly meetings with the Catholic Chaplain or designee to discuss upcoming events, budgets, and any questions or concerns the Contractor has. 3.1.13 Promote, coordinate, and provide logistical support for small group ministries. The time commitment for this responsibility is estimated to be one to two hours per week. 3.1.14 Assist the Catholic chaplain to recruit, train, and schedule volunteers for special areas of the Catholic service in the chapel and base communities. These areas of service would include but are not limited to worship service ushers, scripture readers, nursery and children’s church workers, and hospitality. The estimated time commitment for these responsibilities is one to two hours per week. 3.1.15 Attend at least one Chapel Staff Meeting per month to discuss upcoming Catholic RE events/programs and coordinate with Chapel Staff on said events/programs as necessary.  

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