Santa Rosa Planet bids #RFQ 26-30

Stage Rental and Equipment Services for Live at Juilliard Park Concert Series

This opportunity involves the City of Santa Rosa's procurement of stage rental and equipment services for the annual Live at Juilliard Park Concert Series: - Government Buyer: - City of Santa Rosa Purchasing Section - Main point of contact: Samone Chrisman - Products and Equipment Requested: - 24 ft x 20 ft all-terrain stage system (minimum 24-inch height) - Integrated roof or shade - 24-inch stair unit with handrails - Safety rails on rear half - Black stage skirt on front half - ADA-compliant ramp (upon request) - Minimum 25 KVA (20,000 watt) diesel generator - Full power distribution system (cables, connectors, distribution equipment) - Services Required: - Delivery and full installation of all equipment prior to each event - On-site or on-call technician support during event hours - Takedown, removal, and site restoration after each event - All labor for setup, operation, and removal for six events per year - Unique/Notable Requirements: - Compliance with safety, OSHA, and California Fire Code standards - Vendor must have experience with outdoor event staging and be flexible for varying site conditions - Insurance and local vendor preference requirements apply - Estimated attendance per event: 750–1,500 - No specific OEMs mandated; open to all qualified suppliers - Period of Performance: - One-year contract for six summer events (six consecutive Sundays in July and August), with up to four one-year renewal options - Primary Locations: - Juilliard Park, 227 Santa Rosa Ave, Santa Rosa, CA 95401 (event and delivery site) - City of Santa Rosa offices, 635 1st Street 2nd Floor, Santa Rosa, CA 95404

Description

This Request for Quotation (RFQ) seeks to establish a one-year Blanket Purchase Order with up to four one-year renewal options for stage and related equipment rental services for the Live at Juilliard Park annual Concert Series. The series occurs every Sunday for six consecutive Sundays in July through August. The services include labor, stage rental, and provision of an electrical generator capable of powering stage audio, lighting, and video equipment, all in compliance with specified terms and conditions. Bidders must submit electronic responses via PlanetBids by May 4, 2026, 2:00 p.m.

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