SAM #36C26126Q0584

Quarterly Ice Machine Cleaning and Preventive Maintenance Services for VA Central California Health Care System

This opportunity seeks qualified contractors to provide comprehensive ice machine cleaning and sanitizing services for the VA Central California Health Care System in Fresno, CA. - Government Buyer: - Department of Veterans Affairs (VA), Network Contracting Office 21, VA Central California Health Care System, Engineering Service - OEMs Highlighted: - Follett - Hoshizaki - Products/Services Requested: - Quarterly cleaning and sanitizing of 17 ice machines (primarily Follett and Hoshizaki brands), totaling 68 service jobs annually - Preventive maintenance and cleaning for ice machines and water dispensers, including monthly, quarterly, semi-annual, and annual procedures - Use of OEM or equivalent NSF-approved cleaning chemicals and kits (e.g., Follett P/N 01089572, 01089580; SaniSponge P/N 00131524) - Unique or Notable Requirements: - Contractor must provide all labor, tools, chemicals, and transportation - Replacement of plastic parts and repair of damages caused during cleaning are required - Service reports and stickers indicating service completion must be provided - Cleaning must follow manufacturer procedures and comply with Joint Commission Standard EC.02.05.01 and Legionella hazard assessments - Strict cleaning schedules: quarterly (every 90 days, 80–100 day window), Monday–Friday, 7:00 AM–4:30 PM, with after-hours for select locations - No service on federal holidays or weekends without prior authorization - Compliance with small business subcontracting limitations and SAM registration - Locations: - VA Central California Health Care System, 2615 E. Clinton Avenue, Fresno, CA 93703 - Multiple facility areas including Starbucks, Infusion Clinic, Canteen, various nursing stations, and therapy/dining rooms

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the small business size standard is $12.5 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information for contractors that can provide ice machine cleaning/sanitation services in accordance with the Statement of Work (DRAFT) for the VA Central California Health Care System, 2615 E Clinton Ave, Fresno, CA 93703. A description of services in the attached Statement of Work (DRAFT). Brief Description of Services See attached Statement of Work (DRAFT). Capability Statement All interested contractors must respond by email to Gary.Christensen@va.gov before 10:00 AM PDT on 04/23/2026.

Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov) Provide Company s legal name along with Unique Entity ID (SAM) number.

Primary point of contact, including phone number and e-mail address.

Capabilities Statement.

Describe experience in providing ice machine cleaning and sanitizing services as described in the attached Statement of Work.

List other Projects (Government and Commercial) that are similar in scope and size.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Complete the informational pricing table below:

Description QTY UNIT UNIT PRICE TOTAL Ice machine cleaning/sanitation services in accordance with statement of work (17 machines serviced quarterly) 68 JOB

*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q0584 has been assigned and must be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government, and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ To become a Certified VOSB or SDVOSB, visit https://veterans.certify.sba.gov/.

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