SAM #19VM3026Q0014

Vietnam Mission-Wide Travel Management Services Solicitation

The U.S. Department of State is seeking a contractor to provide comprehensive travel management services for its Vietnam mission, supporting both the U.S. Embassy in Hanoi and the U.S. Consulate General in Ho Chi Minh City. - Government Buyer: - U.S. Department of State - U.S. Embassy Hanoi and U.S. Consulate General Ho Chi Minh City - General Services Office - Scope of Services: - Full-service travel management for official domestic and international travel - Services include air, rail, and bus reservations; lodging and vehicle rental arrangements; traveler itineraries; and management reporting - Estimated annual volume: 2,000 international and 3,100 local air/rail reservations, plus 50 accommodation/vehicle rental-only transactions - On-site travel support required at both Hanoi and Ho Chi Minh City locations - 24-hour emergency traveler support - Compliance with U.S. government travel regulations and policies - Unique Requirements: - Contractor must provide on-site services at both diplomatic facilities - Must offer 24/7 emergency support for travelers - Must be able to manage travel for U.S. government personnel and dependents across multiple countries - Registration in the System for Award Management (SAM) is mandatory prior to proposal submission - No specific OEMs or named vendors are identified in the solicitation - Period of performance is one base year with four one-year options, plus a possible extension under FAR 52.217-8

Description

The Government of the United States of America in Vietnam requests quotations for Vietnam Mission-Wide Travel Management Services in accordance with the solicitation package’s specifications and requirements.

The Contractor shall provide corporate travel services for domestic and international travel that includes travel within the country in which the U.S. Embassy in Hanoi and the U.S. Consulate General in Ho Chi Minh City, Vietnam is located (Vietnam) and travel outside that country, including travel within the U.S and other countries.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on April 17, 2026 at 10:00am (local time) at the US Embassy Annex, Rose Garden Building, 170 Ngoc Khanh, Giang Vo, Hanoi, Vietnam. Prospective offerors/quoters are invited to attend. Written questions and a list of participants (max 02 participants/quoter with full names, ID and cellphone numbers) must be submitted before 12:00 noon local time on April 15 , 2026 to Pham Thanh Ha at HanoiGSOProcurement@state.gov to arrange entry to the building.

Quotations are due by May 27, 2026 at 17h00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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