New Hampshire Statewide Bids and Proposals #RFB DNCR 2026-16

Event Equipment and Services for 250th Anniversary at New Hampshire State House

This opportunity seeks a qualified vendor to provide rental equipment and event services for the 250th Anniversary of American Independence at the New Hampshire State House in Concord. - Government Buyer: - New Hampshire Department of Natural and Cultural Resources - Products and Equipment Requested: - Elevated stage platform (10x10 ft) with installation - Podium/lectern - Professional sound system (microphone, speakers, music-ready) - Power distribution and cable management - Commercial-grade event tents: - One 20x20 ft ADA-compliant tent (white, clear ingress/egress) - Three 10x10 ft tents (white) - Folding banquet tables (5-6 units) and white tablecloths (5 units) - Folding chairs (white, 300 units) - Patriotic decorations: 24 helium balloons (red, white, blue), 1 lectern bunting, 10 table buntings - Water dispensing units (8 insulated beverage dispensers), potable water supply (min. 200 gallons), 23 bags of ice (20 lbs each) - Consumables: 2,500 paper cups (8 oz), 2,500 white cocktail napkins, 600 fresh fruit cups (with 6 oz cups and 6-inch compostable forks), 600 assorted baked goods, 600 frozen ice pops - Trash receptacles with liners (4 units) - Clearly marked signage for refreshment stations and food allergen advisories - Services Required: - Delivery, transport, and pickup of all equipment and materials - Installation, setup, on-site support, replenishment during event, and post-event breakdown and cleanup - Sound system setup and support - Site cleanup and waste disposal - Unique/Notable Requirements: - ADA-compliant tent access and clear ingress/egress - Food allergen signage at all refreshment stations - All food and beverage items must be properly stored and served chilled as specified - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified suppliers - Place of Performance: - New Hampshire State House, Concord, NH

Description

This solicitation is a Request for Bid issued by the New Hampshire Department of Natural and Cultural Resources for services related to the 250th Anniversary of American Independence event. The contract involves supplying, transporting, delivering, setting up, servicing, replenishing, and breaking down rental equipment to support a community commemorative event at the New Hampshire State House on July 4, 2026. The vendor must provide all labor, materials, equipment, supervision, and logistical coordination to ensure timely installation, safe operation, and complete restoration of the site after the event. Bids are due by April 23, 2026, at 2:00 PM.

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