University of Mary Washington Cobblestone #UCPUMW 26-2075

Award for Customizable International Travel Services for University of Mary Washington

The University of Mary Washington has awarded multiple contracts for customizable international travel services to support academic, cultural, and service-learning group programs. - Government Buyer: - University of Mary Washington (Procurement Services), Commonwealth of Virginia - Awarded Vendors/OEMs: - Vagabond Tours NY dba EDU Trips - Golden Rule Travel LLC - Satchelle Global LLC (with ALACRITY Travel & Lifestyle) - Southbridge Access LLC - In Case You Travel - Products/Services Requested: - Development and management of group travel programs for academic, cultural, and service-learning purposes - International transportation (airfare management, booking, ticketing) - Lodging (including unique options: apartments, dormitories, houses) - Local transfers and ground transportation - Program enhancements (admissions to museums, performances, excursions) - Professional trip counseling, tour guides, interpreters - Pre-trip seminars, organizational meetings, and destination-specific training - Compliance support (passport/visa assistance, entry requirements, adherence to laws) - Emergency and risk management (24/7 operations plan, travel alerts, contingency procedures) - Financial administration (invoicing, refund/cancellation policies, budget quotes) - Technology support and travel insurance options - Traveler health, wellness, and duty-of-care training (notably by Satchelle Global LLC) - Unique/Notable Requirements: - 24/7 emergency support and risk management - Transparent and flexible refund/cancellation policies - Integration of traveler wellbeing and duty-of-care training - Support for groups ranging from 8 to 50+ participants - Cooperative purchasing options and annual renewal flexibility - Period of Performance: - Initial one-year term with nine one-year renewal options (potential total duration: ten years) - Place of Performance/Delivery: - University of Mary Washington, 1301 College Avenue, Fredericksburg, VA 22401-5300 - All University of Mary Washington campuses (Fredericksburg, Stafford, Dahlgren)

Description

This contract is for customizable international travel services provided by Vagabond Tours NY dba EDU Trips to the University of Mary Washington. The services include developing and managing group travel programs for academic, cultural, and service-learning purposes, arranging international transportation and lodging, securing admissions to cultural attractions, providing professional trip counseling, and ensuring compliance with travel regulations. The contract term is from March 1, 2026, to February 28, 2027, with nine one-year renewal options, and includes detailed pricing clarifications and administrative provisions.

View original listing