San Mateo Civicplus #845

San Mateo Parks and Recreation Printing and Mailing Services Solicitation

The City of San Mateo Parks and Recreation Department is seeking qualified vendors to provide comprehensive printing and mailing services for its communications and outreach needs. - Government Buyer: - City of San Mateo, Parks and Recreation Department - Products and Services Requested: - Bulk printing of up to five editions of the Parks and Recreation Activity Guide annually - Seasonal Activity Guide Mailer A: 51,000 copies - Seasonal Activity Guide Mailer B: 13,000 copies - Mailer C: 32,000 copies (40 pages + 4 page cover) - Mailer D: 10,000 copies (Envelope & Postcard) - Mailer E: 5,000 copies (Priority Postcard) - Printing of brochures, posters, postcards, newsletters, and other communications materials (as needed) - Mailing services to over 50,000 households and businesses in San Mateo, including postal coordination - Graphic design services for printed materials (as needed) - Unique or Notable Requirements: - All printed products must comply with SB 1383, requiring at least 30% post-consumer recycled content if available at no greater cost and quality - Vendors must certify recycled content in writing - Proposals must be submitted electronically - No specific OEMs or vendors are named in the solicitation - Estimated contract value: Not to exceed $150,000 per year, up to $450,000 over three years - Place of Performance: - City of San Mateo (mailing to zip codes 94401-94404 and City Hall drop-off) - Contract Duration: - One-year base period with two optional one-year extensions (up to three years total)

Description

The City of San Mateo's Parks and Recreation Department is soliciting proposals for printing and mailing services. The contract includes bulk printing of brochures, posters, postcards, newsletters, and up to five editions of the department Activity Guide annually, along with mailing services to over 50,000 households and businesses. The contract term is one year with options to extend for two additional 12-month periods, with a total contract amount not to exceed $150,000 per year. Proposers must submit electronic proposals by April 20, 2026, and are responsible for checking for any addenda.

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