County of Dona Ana Workday #ITB 26-0043

Doña Ana County Event Tents, Equipment, and Amusement Rental Services Solicitation

Doña Ana County, New Mexico, is seeking bids for a comprehensive event rental solution to support county events and activities. - Government Buyer: - Doña Ana County, New Mexico (Procurement Officer: Michael Perez) - Products and Equipment Requested: - Event tents in multiple sizes (20'x40', 20'x30', 20'x20', 10'x10') - Weatherproof, fire-retardant, UV-resistant polyester canvas; setup, anchoring, and teardown included - Tables (6ft and 8ft rectangular, 60" round blow-molded plastic) - High-density polyethylene, powder-coated steel legs, indoor/outdoor use - Folding chairs (up to 500 units) - UV-protected HDPE plastic, high-strength steel tubing - Golf carts (24-passenger and utility/UTV types) and heavy-duty UTVs - Must operate continuously for 12 hours; delivery/pickup included - Crowd control equipment: bike rack barricades (over 1,000 units), temporary fencing (130 panels) - Corrosion-resistant steel, includes all hardware and installation/removal - Portable LED light towers (6 units), evaporative coolers (up to 10 units) - Light towers require 12-hour run time, refueling, and maintenance - Power equipment: portable generators (5.6 kW), spider boxes, generator docking stations - Outdoor/event rated, includes all accessories and setup - Amusement and entertainment equipment: - Inflatables (various sizes and types), obstacle courses, specialty jump balloons - Mechanical bull with safety enclosure, NASCAR-style driving simulators - All amusement equipment includes required safety features and accessories - Traffic control: drums (121 units), signage (7 units) - MUTCD-compliant, professional installation - Services Requested: - Delivery, setup, breakdown, and removal for all equipment - Operator services for interactive equipment (mechanical bull, inflatables, simulators) - Operators must be trained, provide supervision, and ensure safety - Insurance and liability coverage required for amusement operations - Maintenance and refueling for light towers - Unique/Notable Requirements: - No specific OEMs or brands mandated; technical and safety standards must be met - Indefinite quantity, as-needed ordering; no guaranteed minimum purchase - Multi-source awards possible; open to all qualified vendors - All equipment and services must comply with insurance, licensing, and reporting requirements - Place of Performance/Delivery: - Doña Ana County, primarily in Las Cruces, New Mexico; deliveries to county facilities as specified - Period of Performance: - Initial contract through June 30, 2027, with up to four one-year renewal options (maximum five years) - Estimated Contract Value: - Based on scope and quantities, estimated range is $250,000 to $1,000,000 over the contract term - Potential Competitors: - Sunbelt Rentals, United Rentals, Classic Tents & Events, CORT Events, All Occasions Event Rental, ARA Event Rentals, Fun Services, PartyTime Rentals, and similar regional/national event rental companies

Description

Doña Ana County is soliciting sealed bids for event tents, equipment, and amusement rental services. The county aims to establish a price agreement with one or more firms from the award date until June 30, 2027, with options to renew for up to four additional one-year terms, totaling five years. Orders will be placed on an as-needed indefinite quantity basis, with no purchase obligation from this invitation. The procurement follows New Mexico Procurement Code §13-1-153, allowing multi-source awards.

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