University Of Maine Maineuniversity #2026-096

University of Maine System Solicits Cloud-Based Soil Laboratory Information Management System (LIMS)

This opportunity involves the University of Maine System's search for a modern Soil Laboratory Information Management System (LIMS) to support its Analytical Lab and Soil Testing Service operations. - Government Buyer: - University of Maine System, Office of Strategic Procurement - Includes all University of Maine System campuses, Maine Community College, and Maine Maritime Academy - OEMs and Vendors: - No specific OEMs or vendors are named; the RFP is open to all qualified LIMS solution providers - Products/Services Requested: - Cloud-based, ready-to-deploy Soil Laboratory Information Management System (LIMS) software - Must support sample submission, single and batch data entry, reporting, and client portal access - 5 user licenses for lab personnel - Unique sample identifiers with barcode printing - Configurable test packages and payment integration - Minimum 500GB secure cloud storage with backup to two locations - Migration of legacy data (DBF, Excel, PDF formats) - API access for custom integrations and webhooks - Responsive UI for desktop/mobile and accessibility compliance (VPAT 2.4 REV WCAG or 508) - Implementation, training, and ongoing support/maintenance services - Dedicated training and documentation - 24/7 support, knowledge base, video tutorials, and regular product updates - Service subscription with SLA (minimum 99.5% uptime), maintenance windows, and committed response times - Unique or Notable Requirements: - Solution must be currently built and deployable (no custom development projects) - Compliance with HECVAT v3.0+, FERPA, GDPR, and NIST data retention/destruction guidelines - Role-based authentication with SSO and MFA, audit trails, timestamped logs, and incident response notification - US-based data storage and disclosure of all subprocessors - Available to all University of Maine System campuses and affiliates - Vendors are encouraged to propose additional functionalities beyond the stated requirements - Period of Performance: - Initial contract term of five years, with an option for one five-year renewal - Annual subscription and maintenance pricing required for the full term - Place of Performance/Delivery: - University of Maine System campuses (including University of Southern Maine, Augusta, Farmington, Fort Kent, Machias, Presque Isle, and School of Law) - UMaine Analytical Lab and Soil Testing Service

Description

The University of Maine System issued a Request for Proposal (RFP #2026-096) for a Soil Laboratory Information Management System. The procurement seeks a currently built and deployable solution to manage soil laboratory data, including sample submission, data entry, reporting, and client access via a portal. The system should support migration of legacy data, provide secure cloud-based storage, and include features such as barcode labeling, advanced calculation engines, and compliance with security and accessibility standards. The contract term is from July 1, 2026, to June 30, 2031, with an option for a five-year renewal.

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