Alberta Purchasing #RFP-2026-36 Meeting Management System

City of Grande Prairie RFP for Integrated Meeting Management System

The City of Grande Prairie is seeking proposals for a new integrated meeting management system to modernize and replace its current agenda and meeting management tools. - Government Buyer: - City of Grande Prairie (municipal government, Alberta, Canada) - Products/Services Requested: - Integrated meeting management software solution - Must support Council, Committee, and administrative workflows - Required features include: - Streamlined agenda and minute management - Integration with existing City web platforms - Robust, resilient public-facing experience for both live and archived meetings - Reliable integration with City systems and continuity of public records - Minimal operational risk during live meetings and system transitions - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified suppliers - Unique/Notable Requirements: - Emphasis on transparency, operational continuity, and seamless integration - Solution must ensure minimal disruption during implementation and ongoing use

Description

The City of Grande Prairie is seeking proposals from qualified suppliers to replace its existing agenda and meeting management systems with an integrated solution that supports Council, Committee, and administrative workflows. The new system must enhance transparency, streamline agenda and minute processes, integrate with existing web platforms, and provide a resilient public-facing experience for live and archived meetings. The procurement aims to ensure reliable integration with City systems, continuity of public records, and minimal operational risk during live meetings and system transitions.

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