SAM #F4FDBM6057A001

VTC Equipment Upgrade and Installation for Secure Conference Room at Wright Patterson AFB

This procurement seeks to modernize a secure conference room at Wright Patterson Air Force Base with advanced video teleconferencing (VTC) capabilities. - Government Buyer: - Department of Defense, Department of the Air Force, Air Force Materiel Command, AFLCMC PZI (FA8604 office) - OEMs and Vendors: - Crestron (for control processor and touch panel integration) - No other specific OEMs or vendors are named; open to commercial solutions - Products/Services Requested: - 1 Crestron rack-mounted control system processor (modern, supports MS Teams and legacy GVS VTC integration) - 1 4K web camera (conference room grade) - 1 camera wall mount - 1 tabletop microphone system (with physical mute/unmute control) - Ancillary equipment and cabling (all necessary cables, adapters, connectors) - Professional installation services (integration, testing) - Professional programming services (reprogramming Crestron touch panel for dual-system control) - Unique/Notable Requirements: - All products must be TAA compliant - Must support both new MS Teams and legacy GVS VTC systems - Legacy Polycom equipment will not be reused - Compliance with DFARS duty-free entry provisions - Open to open market items - Place of Performance: - Wright Patterson Air Force Base, Ohio

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 16.505(a)(4)(i), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The Government reserves the right to award without discussions. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. The solicitation document F4FDBM6057A001, is a Request for Quotes (RFQ) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01. Reference the Solicitation number in the subject line of the RFQ response.

This requirement is for the following products:

See attached Performance Work Statement and Bill of Materials for requirements specifications.

OPTION(S) if applicable: All items must be TAA compliant in accordance with the FAR.

Award will be made to the lowest price, technically acceptable, responsive, responsible offeror. The lowest priced quote will be reviewed for technical acceptability. If that quote is awardable then no other quotes will be evaluated. If the lowest priced quote isn't awardable then the next lowest quote shall be evaluated. Vendors submitting a response to any RFQ that includes a requirement for supplies and/or services that have incurred, or that may incur a lapse in maintenance support prior to the award date, shall Include as part of its response any applicable reinstatement fee(s). Open Market Items are acceptable.

To ensure compliance with DFARS 252.225.1101(4) and DFARS 252.225-7013, Duty-Free Entry, Vendors shall clearly indicate in their quote whether they anticipate the delivery of any end products, components, or materials that will be imported into the customs territory of the United States. The solicitation will be subject to the provisions at DFARS 252.204-7024. Failure to provide this information may impact the evaluation of your quote.

Anticipated Award Date is 2 May 2026.

Col (S) Paul W. Tinker, AFLCMC/AQ-AZ, has been appointed as Ombudsman. The purpose of the Ombudsman is to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. The Ombudsman does not participate in the preparation of solicitations, evaluation of proposals or source selection process and does not diminish the authority of the contracting officer. Any questions or concerns about this solicitation should first be directed to the buyer at the e-mail address or phone number listed, or you may contact the Ombudsman at 937-255-5512/DSN 785-5512 or email AFLCMC/AQ_AZ Workflow (Acquisition Excellence) at ASCA@us.af.mil.

Quotes are due by 11:00 AM EST, 14 April 2026.

Quotes shall be posted accordingly.

Any questions regarding this acquisition should be directed to: Tyler E. Fruhwirth, tyler.fruhwirth@us.af.mil .

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