SAM #36C26226Q0605

Standalone Emergency Code Calling Radio Frequency System for San Diego VA Healthcare System

This opportunity involves the procurement of a standalone emergency code calling radio frequency system for the San Diego VA Healthcare System main campus. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22 (NCO 22) - Offices in Tucson, AZ and Gilbert, AZ - OEMs and Vendors: - No specific OEMs or part numbers are named; vendors must supply equipment meeting or exceeding OEM specifications - Products/Services Requested: - Design, installation, and testing of a standalone radio frequency broadcast system for hospital emergency code calling (operating at 413 MHz) - Supply and installation of all hardware and equipment, including: - Main and backup radio terminals - Transmitters, antennas, encoders - At least 30 radio frequency receiving devices (with legible alphanumeric text, vibration/sound alert, back light, clip-on holster, one-way communication, message recall/storage, replaceable batteries, lithium backup, memory retention, 50-65 character limit) - HEPA carts for asbestos areas - All necessary cabling, conduit, and supplies - Services include: - Design workshops and planning - Installation, configuration, and testing (including asbestos safety compliance) - User training (onsite or virtual) - Maintenance and technical support (24/7 telephone support, emergency troubleshooting, hardware/software upgrades, documentation, and on-site visits) - One-year warranty and service contract - Unique or Notable Requirements: - System must be fully standalone (not connected to VA LAN/WAN or commercial networks) - Must comply with federal guidelines: FCC Part 15, NRTL [UL] 1069, NTIA (Red Book), NFPA 72, 75, 99, 101, NEC, and VA Telecommunications Infrastructure Plant requirements - Coverage required for all main campus buildings and patient parking areas - Asbestos safety compliance for installation in affected areas - Service-Disabled Veteran Owned Small Business set-aside

Description

Sources Sought Announcement This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source must be in writing. The purpose of this source sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone, and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business (e.g., Service-Disabled Veteran Owned Small Business, Veteran-Owned Small Business, 8(a), HUBZone, Women-Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone) (i) A capability statement addressing the organization's qualifications and ability to perform the work described below. Project Overview The Department of Veteran Affairs, San Diego VA Health Care System requires a Life Safety Radio Frequency System Design and Installation. Important notice: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set-aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 423690 - Other Electronic Parts and Equipment Merchant Wholesalers. Registration Requirements All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete the Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses responding to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry at https://dsbs.sba.gov. Interested Offerors should submit information via email to garrett.lyles@va.gov. All submissions should be marked Attn: Garrett Lyles, Contracting Officer, and must be received no later than 1:00 pm MST on April 17, 2026. Statement of Work (D.1) Contract Title: Life Safety Radio Frequency System Design and Installation Project Description: The VA San Diego requires designing, planning, installing, and testing a fully standalone radio frequency broadcast system for hospital emergency code calling. The vendor shall provide all labor, supervision, materials, parts, hardware, equipment, testing supplies, and transportation required for the project. Scope of Services: Design, planning workshops, implementation, installation, configuration, testing, user training, maintenance, and technical support for a standalone radio frequency broadcast system at the San Diego VA campus. Supply all equipment, hardware, and materials necessary for the system. Location: 664 VA San Diego Healthcare System3350 La Jolla Village DriveSan Diego, CA 92161 Milestones & Requirements Preparation of detailed design schematics and engineering review documents. Implementation plan for all campus buildings, including asbestos-containing structures. Concurrent system testing during installation to identify and eliminate dead zones. Installation, testing, and user training of radio frequency devices. System acceptance testing with end users. Design & Compliance Requirements The system must meet federal guidelines including FCC Part 15, NFPA standards, and VA directives. It should be self-sufficient with emergency power backup, operate on 413 MHz frequency, and be independent of VA LAN/WAN and commercial services. Hardware & Equipment Includes main and backup radio terminals, transmitters, antennas, cabling, and supplies. Devices must comply with specified frequency and operational standards, including features like voice-to-text, message storage, and battery backup. Implementation & Installation Vendor must provide asbestos certifications, adhere to site safety procedures, and coordinate with VA personnel. All hardware must connect to dedicated emergency power sources, and modifications require prior approval. Acceptance Testing & Training Post-installation, the vendor will conduct comprehensive testing and obtain VA sign-off. Training and support are included, with warranties and service contracts for at least one year. Additional Information Service calls, test equipment, and equipment removal procedures are specified. Vendor personnel must wear ID badges and park in designated areas. Reporting procedures during and outside normal working hours are outlined. Service limitations on federal holidays are specified. Invoices should be submitted monthly via Tungsten-Network, with detailed billing information. Wage determinations are available at https://sam.gov/wage-determination/2015-5635/29.

View original listing