SAM #36C25626Q0632

Eaton UPS Maintenance and Battery Replacement at Biloxi VA Medical Center

This opportunity seeks qualified contractors for Uninterruptible Power Supply (UPS) maintenance and battery replacement at the Biloxi VA Medical Center, part of the Gulf Coast Veterans Health Care System. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16 (Houston, TX and Ridgeland, MS offices) - Gulf Coast Veterans Health Care System - OEM Highlight: - Eaton is the sole OEM specified; the UPS to be serviced is an Eaton 93PM-200-4 model - Service must be performed by Eaton factory-trained technicians with current certification - Products/Services Requested: - Preventative maintenance evaluation and battery replacement for Eaton UPS model 93PM-200-4 - All labor, tools, materials, equipment, transportation, and supervision required - Proper recycling of replaced batteries is mandatory - Quantities and Part Numbers: - One (1) UPS maintenance and battery replacement service for Eaton 93PM-200-4 - No specific battery part numbers or quantities provided - Unique/Notable Requirements: - Strict adherence to Eaton manufacturer standards - Compliance with the nonmanufacturer rule, Buy American Act, and Trade Agreement Act - Work to be performed during normal business hours - Evidence of current Eaton factory training for technicians required - Place of Performance: - Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS 39531

Description

Title: Uninterruptible Power Supply (UPS) Maintenance and Battery Replacement at the Gulf Coast Veterans Health Care System (GCVHCS).

Purpose:

The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Contractor to assist in Uninterruptible Power Supply (UPS) Maintenance and Battery Replacement for Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS, 39531.

Notice of Intent to Sole Source. If there are no responses to this notice, a determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government to sole source the requirement. No response is a response.

The Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

Objective: To find qualified and certified contractors with the capability to provide the following:

The contractor shall provide all labor, tools, materials, equipment, transportation and supervision necessary to complete all work associated with providing preventative Maintenance (PM) evaluation and the replacement of all the batteries in the Eaton UPS. All work shall be complete and strict in accordance with the Performance Work Statement.

Delivery Location:

The services will be conducted at Gulf Coast Veterans Health Care System:

Biloxi VA Medical Center, 400 Veterans Ave Biloxi, MS, 39531

Period of Performance:

60 days after receipt of the contract.

Opportunity:

NCO 16, is seeking information from potential contractors on their ability to provide this requirement. THIS IS A NOTICE OF INTENT TO SOLE SOURCE and SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the GCVHCS in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

Instructions and Response Guidelines:

Sources Sought responses are due by 04/14/2026 at 3:00 PM (CST) via email to t.miller@va.gov. Telephone requests or inquiries will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement.

The subject line shall read: 36C25626Q0632 Sources Sought Uninterruptible Power Supply (UPS). NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c17).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by GCVHCS as "market research" and will not be released outside of the GCVHCS Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

Contact Information:

Contracting Specialist, T Miller Email address: t.miller@va.gov

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Additional Links:Department of Veterans Affairs

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