SAM #2026-LGD-0045

Inspection Contractor Services for Library of Congress Collection Inventory (IPLP)

The Library of Congress is seeking a contractor to provide Inspection of Production Lots Program (IPLP) services to support inventory management of its diverse collections. - Government Buyer: - Library of Congress, Contracts and Grants Directorate (LA 325) - Collections Management Division, Discovery and Preservation Services, Preservation Directorate - Services Requested: - Inventory management support for library collections, including serials, monographs, maps, manuscripts, microforms, loose leaf collections, prints, and photographs - Physical and integrated inspection of collections at Library facilities - Data verification in the FOLIO system and other databases (bibliographic, holdings, item, and location data) - Care and handling of materials, batch control, and detailed reporting - Sorting and routing of errors/discrepancies to Library staff - Key Requirements: - 97% accuracy requirement for all inspection and data verification tasks - Project Manager and Assistant Project Manager required as key personnel - Expertise in inventory management, data integrity, and library systems - Period of Performance: - Base year plus four option years (potential total of five years) - Orders may be placed through the end of the contract period, with deliveries completed up to six months after contract end - Places of Performance: - Library of Congress, 101 Independence Ave. SE, Washington, DC 20540 - Library of Congress Fort Meade Facility, 100 Montgomery Meigs Road, Fort Meade, MD 20755 - No specific OEMs, vendors, or product part numbers are mentioned; this is a services-focused opportunity.

Description

This is a combined synopsis/solicitation being issued under the authority of FAR 13.5.

The Library of Congress (Library) Collections Management Division under Discovery and Preservation Services, Preservation Directorate (DPS/PRES/CMD) requires an Inspection Contractor to provide inventory management support services to the Library of Congress (LC) by assisting with collection inventory projects in multiple formats. This primarily involves inspecting and reviewing data within the LC’s FOLIO system and other databases. The collections to be inspected and reviewed will consist of serials and monographs as well as special processing materials such as maps, manuscripts, microforms, loose leaf collections, prints and photographs. Serials and monographs may be interfiled, but record updating for each type is done somewhat differently. A key component of this work is data integrity verification for items, which includes confirming the accuracy of all associated bibliographic, holdings, item, and location data in LOC FOLIO system, as well as placing the items in the designated staging areas. Should errors or discrepancies be identified, the Contractor must sort and route the flagged materials to the appropriate LC staff for final resolution. Throughout the execution of all tasks described in the Statement of Work (SOW), the Contractor must ensure that all requirements for both quantity and accuracy are strictly met. 

Questions are due no later than 12:00 PM EDT 04/20/2026. Answers to potential offeror questions will be posted as an amendment to the same web page where the solicitation is posted.

Proposals are due no later than 12:00 PM EDT 05/05/2026.

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