San Diego County Ivalua #RFQ 13134

San Diego County Seeks Freezer Truck Rental and Record Freezing Services for Archival Records

This opportunity involves the County of San Diego's Department of Assessor, Recorder County Clerk seeking freezer truck rental and record freezing services to preserve approximately 1,000 cubic feet of archival records: - Government Buyer - County of San Diego, Department of Assessor, Recorder County Clerk (ARCC) - Procurement managed by Department of Purchasing and Contracting - Products & Services Requested - Freezer truck/trailer rental (2 units, monthly rental) - Freezing archival records at 20°F for seven days per batch - Wrapping, palletizing, moving, and unwrapping archival records (approx. 50 pallets, multiple batches) - Dehumidifier and trailer lock for secure storage - Background clearance for contractor staff (live scan fingerprinting, ID badges) - Notable Requirements - Strict chain of custody and security protocols for handling records - 24/7 emergency support for freezer units (2-hour response, 24-hour repair) - Coordination with multiple service providers for logistics (wrapping, towing, moving, fueling) - Compliance with County safety and monitoring standards - Vendors Mentioned (for related services, not OEMs) - Corodata (wrapping, palletizing, pallet return, mylar map prep) - RoadOne (towing trailer) - DGS (project management, fueling, dehumidifier, trailer lock) - C&M Movers (moving paper-based and mylar maps) - Locations - County Archives Site: 10144 Mission Gorge Rd., Santee, CA 92071 - Corodata Facility: 12375 Kerran St., Poway, CA 92064 - Security Services Office: 5560 Overland Ave, Suite 210, San Diego, CA 92123 - Live Scan locations throughout San Diego County - No specific OEMs for freezer trucks are named in the documents

Description

The County of San Diego is soliciting quotes for freezer truck rental services to support record freezing operations for the Department of Assessor, Recorder County Clerk. The contract term is anticipated to be an initial four-month period. The solicitation includes detailed instructions for submitting quotes, background clearance requirements for contractors, and a project schedule outlining the freezing process and related logistics. Interested firms must submit their quotes electronically via the County's BuyNet system by May 1, 2026.

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