SAM #W91ZLK-26-Q-A005

Industry Input Sought for Legacy Applications Support Services for DeCA

This opportunity seeks industry input for technical and operational support of the Defense Commissary Agency's (DeCA) legacy applications and systems. - Government Buyer: - Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Installation and Technology Division - Supporting DeCA's Information Technology Directorate at DeCA Headquarters, Fort Lee, Virginia - OEMs and Vendors Referenced: - No specific OEMs or vendors named as required providers - Several proprietary and COTS software tools referenced: - BARCODE (Ruediger Kerkloh) - apPopupMenu (APY Software) - Wforms and MKeys (Mustow Software) - Forms Electric (Visual Software) - AcuCOBOL - GLINK - Oracle Database - OpenText - Cleo Communications - Products/Services Requested: - Technical and operational support for legacy applications (COBOL, AcuCOBOL, PL-SQL, SQL-Forms, etc.) - System life cycle management - Project management - Configuration management - Technical documentation - Operational support and sustainment - Cyber security and disaster recovery - Enterprise data environment sustainment and enhancement - COTS software maintenance renewals - Mission-Essential Systems Supported: - DeCA Interactive Business System (DIBS) - Standard Automated Voucher Examination System (SAVES) - DeCA Electronic Records Management and Archive System – Refresh (DERMAS-R) - Task Management System (TMS) - Electronic Data Interchange (EDI) - Coupons 2000 (C2K) - DeCA Meat and Produce System (DMPS) - Unique or Notable Requirements: - 24/7 Level I support - On-call Level II/III support - Emergency response procedures - Integration with DeCA's Enterprise Business Solution (EBS)/Advanced Retail Technology Suite (ARTS) - Support for approximately 250 commissaries and distribution centers worldwide - Qualified personnel required for sustainment and enhancement - Goal to incrementally replace legacy systems with EBS/ARTS within two years

Description

Procurement Type: Request for Information Title: Legacy Applications Technical and Operational Support Services (LATOSS) Response Date: 17 April 2026 at 12:00 PM Eastern Primary Point of Contact: Tiffany D. White, Contract Specialist                                     Birgit M. Jones, Contracting Officer

1.0 Purpose and Introduction The Army Contracting Command–Aberdeen Proving Ground (ACC-APG), Installation and Technology Division, Aberdeen Proving Ground, Maryland, is issuing this Request for Information (RFI) to conduct additional market research and assess industry capability to meet the Army’s requirement for Legacy Applications Technical and Operational Support Services (LATOSS) in support of the Defense Commissary Agency (DeCA). This is not a solicitation for proposals, a promise to issue a solicitation in the future, or a commitment to purchase any products or services. The information provided in this RFI is subject to change and is not binding on the Government. The Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. The purpose of this RFI is to identify sources and gain knowledge of interest, capabilities, and qualifications of various members of the IT Schedule 70 Program, Category 132.51 Information Technology Professional Services, to compete for and perform this Task Order. Specifically, DeCA is seeking information from qualified industry partners regarding the ability to meet the following performance objectives: Legacy and Core Systems’ Environment: DeCA’s Headquarters at Fort Lee, VA, hosts various corporate and resource management applications on-premises using commercial-off-the-shelf (COTS), government-off-the-shelf (GOTS), in-house developed applications, and applications accessed from approximately 5,500 Agency computers deployed worldwide. The systems include archaic programming languages (COBOL, AcuCOBOL, PL-SQL, SQL-Forms, etc.) and proprietary software tools (BARCODE - Ruediger Kerkloh, Ascheberg/Germany; apPopupMenu – APY Software; Wforms and MKeys – Mustow Software; Forms Electric – Visual Software). They consist of millions of lines of undocumented DeCA business processes developed over 25 years, with more than 4,000 processes custom coded in COBOL. DeCA Interactive Business System (DIBS): A legacy, mission-essential, government custom COBOL application for resale automation, used at headquarters and all commissaries for ordering, receiving, financial transactions, and data transmission. It includes subsystems like DOORS, FDS, DSD, and DSD-S, interfacing with DeCA’s Enterprise Business Solution (EBS)/ARTS. Supported by AcuCOBOL, GLINK, and Oracle Database, hosted and managed by DeCA’s Data Center Branch. Standard Automated Voucher Examination System (SAVES): A legacy, mission-essential, government custom COBOL GUI-based application supporting contracting and bill payments for DeCA commissaries in the U.S., Guam, and Europe. It processes receipts, invoices, credit memos, overpayments, and interfaces with DIBS. DeCA Electronic Records Management and Archive System – Refresh (DERMAS-R) and Task Management System (TMS): Core systems for records and suspense management, compliant with NARA regulations, accessible via web and desktop clients, interfacing with SharePoint, Files Shares, EBS/ARTS, DIBS, and other internal systems. Electronic Data Interchange (EDI): Supports electronic ordering, receiving, and pricing of grocery items, handling approximately 80% of resale items, with over 1 million translations annually, using OpenText translator software, running on three processes across two servers with Oracle 19g, communicating via PKI over AS2 in the DMZ. Coupons 2000 (C2K): A legacy Microsoft Access application with SQL database for coupon data collection and reconciliation, maintaining store transmittals, batch invoices, bank vouchers, and manufacturer data. DeCA Meat and Produce System (DMPS): Two legacy Microsoft Access applications for meat and produce management at headquarters and stores. Additional Services: The contractor shall provide personnel, supervision, management, technical services, project management, configuration management, documentation, operational support, cybersecurity, disaster recovery, enterprise data environment support, and project oversight to ensure system support and lifecycle management. 2.0 Background DeCA manages and operates all DoD commissaries worldwide, supporting the mission to provide grocery items at significant savings. With approximately 250 stores and distribution centers, over 15,000 employees, and various applications, DeCA requires technical and operational support services to maintain current and future applications across multiple locations. The contractor shall monitor LATOSS processes, provide 24/7 support, and recommend operational improvements. Support includes emergency response, system analysis, design, programming, debugging, testing, installation, and baseline change control. Normal business hours are 0730 to 1700, Monday through Friday, excluding federal holidays. Personnel designated as “on call” must respond within 30 minutes, with problem resolution within two hours if possible. The contract aims to provide Systems Engineering and Technical Assistance (SETA) for daily support, with a goal to incrementally replace legacy systems with Enterprise Business Solution or ARTS within two years, ensuring operational currency and meeting business needs. Additional Information and Submission Details A copy of the RFI will be attached for review (Attachment 01). 3.0 Requested Information Interested parties should respond to the following questions with specific details demonstrating capabilities: Capability Statement: Overall ability to meet performance objectives, including: Years in business and experience with federal or state government services. Options for custom content creation for DeCA private labels, national brands, and smaller vendors, including turnaround times. Support for legacy COBOL systems with over 4,000 custom processes. Support for mission-essential COBOL GUI applications like SAVES and AIMS. Support for DERMAS-R and TMS systems. Support for EDI systems, including translation software, server processes, and communication protocols. Response Instructions: Submit a PDF response (max 20 pages), including company details, business size, socio-economic statuses, and existing government contracts. Responses are due by 12:00 p.m. EST on 17 April 2026, via email to Ms. Tiffany D. White and copied to Ms. Birgit M. Jones.

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