Kent State University At Kent Kentuniversity #RFP #2035

Kent State University RFP for Printing and Mailing Services Across Multiple Campuses

Kent State University is seeking proposals for comprehensive printing and related mail services to support all eight of its campuses and affiliated centers. - Government Buyer: - Kent State University, Procurement Department (Director: Lawrence W. McWilliams III, C.P.M.) - Main office: 330 Harbourt Hall, 615 Loop Road, Kent, Ohio - Products and Services Requested: - Printing services across multiple categories: - Short run (under 10,000) and long run (over 10,000) offset printing - Short run (under 10,000) and long run (over 10,000) digital printing - Web publication printing (e.g., magazines, up to 100,000 copies) - Printing of forms, letterhead, business cards, note cards, envelopes (including rag bond paper purchase and storage) - Postcards, rack cards, and similar items - Direct mailing, fulfillment, and postage services, including assembly of non-printed materials - Delivery to multiple campus locations and academic centers - OEMs and Vendors: - No specific OEMs or vendors are named; the RFP is open to qualified commercial printing and mailing service providers - Unique or Notable Requirements: - Vendors must provide compatible software for order management and tracking - Compliance with public-sector standards, data security, and accessibility is required - Delivery services must cover all Kent State campuses, regional campuses, and academic centers in Ohio and New York City - Electronic proposal submission is mandatory - Vendor presentations may be requested as part of the evaluation process - The contract includes an initial one-year term with up to four one-year renewals (maximum five years) - The university reserves the right to award partial proposals or request new proposals as needed

Description

Kent State University is soliciting proposals for printing requirements and related mail services, including direct mailing, fulfillment, and postage, to serve its eight campuses. The scope includes comprehensive printing and mailing services to support the university's needs across multiple locations. Proposals must be submitted electronically by May 1, 2026, and the contract is expected to commence on July 1, 2026. The procurement process includes evaluation, possible presentations, and contract award in late May or early June 2026.

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