SAM #PANMCC-26-P-0000041413

Facilities, Lodging, Meals, and Training Support for Somerset ISD Junior Cadet Leadership Challenge

The U.S. Army Cadet Command, 5th Brigade JROTC Programs, is seeking small business input for a potential contract to support the Somerset ISD Junior Cadet Leadership Challenge (JCLC) in New Braunfels, Texas. - Government Buyer: - United States Army Cadet Command, 5th Brigade JROTC Programs - Contracting office located at Fort Knox - Products and Services Requested: - Lodging accommodations for 220 Cadets and 40 Cadre - Fixed-facility, climate-controlled lodging - Gender-separated bathhouses, non-smoking sleeping facilities, bedding (sheets, blankets, pillows, pillowcases) - Co-located facilities not under renovation or in high crime areas - Meal services for 220 Cadets and 40 Cadre (totaling 3,120 meals) - Nutritious, hot meals (breakfast, lunch, dinner, sack lunches) - Disposable serving ware and detailed menu requirements - Training facilities - High ropes, low ropes, zip lines, orienteering course, obstacle course, rappelling course - Swimming pool with certified lifeguards - Outdoor training area for 90 Cadets, campfire pit, night land navigation field - Water tubing course with tubes and life vests for 90 Cadets and 26 Cadre - Flat surface area for marching drill competition - 24-hour medical coverage - Non-personal services including facilities, furniture, equipment, supplies, tools, management, supervision, and labor - Unique or Notable Requirements: - All facilities and lodging must be co-located and climate-controlled - Gender-separated accommodations and bathhouses - 24-hour medical coverage on site - Meals must be nutritious, hot, and served at specified times with detailed menus - Training facilities must support a variety of physical and leadership activities - Emphasis on small business participation and compliance with FAR subcontracting rules - No specific OEMs or commercial vendors are named in the requirements - The opportunity is for information and planning only, not an active solicitation

Description

SOURCES SOUGHT NOTICE

This is a Sources Sought Notice ONLY. The U.S. Government desires to procure facilities, furniture, equipment, supplies, medical services, tools, management, supervision and labor as specified herein to provide co-located facilities, training facilities, lodging accommodations, and meal services for 220 Cadets and 40 Cadres during the period of 8-12 June 2026 for the Somerset Independent School District (ISD) Junior Cadet Leadership Challenge (JCLC) on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. The anticipated NAICS code is 721214; this industry comprises establishments primarily engaged in operating overnight recreational camps, such as children's camps, family vacation camps, hunting and fishing camps, and outdoor adventure retreats, that offer trail riding, white water rafting, hiking, and similar activities. These establishments provide accommodation facilities, such as cabins and fixed campsites, and other amenities, such as food services, recreational facilities and equipment, and organized recreational activities.  The size standard in millions of dollars for this NAICS code is $9M.

Attached is the draft Performance Work Statement (PWS).

Responses to this notice shall be e-mailed to the Purchasing Agent, Jaspyr Andres, at jaspyr.m.andres.civ@army.mil no later than April 10th, 2026 at 9:00 AM ET (Fort Knox local time).

Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB, set-asides regardless of the dollar value of the award if awarding on a sole source basis only.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008) when utilizing subcontractors. The penalty for non-compliance is the greater of $500K or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors, in accordance with 13 CFR 125.6(h).

See FAR 52.219-14 - Limitations on Subcontracting for Small Business (DEVIATION 2021-O0008).

All 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB firms need to take action at https://certifications.sba.gov/ in order to compete for 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB Federal Contracting Program set-aside contracts.

In response to this notice, please provide:

1.  Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition.  Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the sam.gov notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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