City of Sebastian MyVendorLink #007-MJ-0926

Polk County Public Schools Audio Visual and Video Equipment Procurement (Brand Name Only)

Polk County Public Schools in Bartow, Florida is procuring a range of brand name-only audio visual and video production equipment for use in schools and capital projects. - Government Buyer: - Polk County Public Schools (Purchasing Department, Bartow, FL) - OEMs Highlighted: - Panasonic (camcorders) - SMART Technologies (interactive flat panels, whiteboards, wall mounts) - Avid (headphones, headsets) - Hamilton (headphones, headsets) - Avermedia (digital cameras) - Shure (microphones) - Epson (projectors) - Balance Box (TV wall mounts) - Peerless (TV stands) - ScreenBeam (wireless display devices) - Vendors (awardees and planholders): - Camcor, Inc.; CDW Government, LLC; Focus Camera, LLC; Howard Industries; Smiley's Audio Visual Inc. - Products/Services Requested (brand name only, no substitutes): - Panasonic HC-X2000 camcorder (or HC-X2100 as replacement) - Avid AE-54, AE-35, AE-55USB headphones/headsets - Hamilton SC7V, MS2L, PRM100B, ST2BKU headphones/headsets - Avermedia F17+ digital camera - SMART SBID-MX275-V5 interactive flat panel (with 3-year remote management, 5-year warranty) - SMART SBM777-43 interactive whiteboard (with extended warranty, accessories) - Shure SM11-CN, MX184, SM-58/SM58S microphones - Epson Powerlite 118 projector (3800 ANSI lumens, 3LCD, 5-year warranty, 3-day replacement) - SMART WM-SBID-200 wall mount - Balance Box 40070 (A80A12) with Flat Screen Interface (481A70) - Peerless SR598ML3E TV stand - ScreenBeam 960 (SBWD960A) wireless display device - All items must be delivered to school locations and a central warehouse in Polk County, FL - Unique/Notable Requirements: - Brand name only, no substitutes permitted - Delivery is FOB destination; shipping included in price - Compliance with Florida statutes (public records, drug-free workplace, foreign countries of concern, labor coercion affidavits) - 3-year subscription to SMART Remote Management for interactive flat panels - 5-year total warranty on select items; 3-business day replacement for projectors - Period of Performance: - Initial contract period is one year (Oct 2025 - Oct 2026), with up to four additional one-year extensions possible - Estimated annual value: $500,000

Description

This procurement is for the purchase of video production and audiovisual equipment to meet individual school needs and various capital-outlay projects within Polk County School Board. The contract includes a wide range of equipment such as camcorders, digital cameras, headphones, interactive flat panels, microphones, projectors, and related accessories. The awarded contract is valid through October 28, 2026, with an estimated annual value of $500,000, and involves multiple vendors providing brand-name items. Delivery is FOB destination to a central warehouse location for capital outlay projects.

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