City of Sebastian MyVendorLink #26-0113

Sarasota County School Board HVAC Variable Frequency Drive Parts & Repair Services

This opportunity involves the Sarasota County School Board's procurement of HVAC Variable Frequency Drive (VFD) materials and repair services for all school facilities in Sarasota County, Florida. - Government Buyer: - Sarasota County School Board (Materials Management / Purchasing Department) - OEMs and Vendors Mentioned: - Graham - Reliance - CTSI - Westinghouse - Square D - Weg - Toshiba - Yaskawa - Allis - VTAC - ABB - Magnetek - ACCT - Trane - Danfoss - Commercial Air Management (awardee) - Ozone Air Design LLC (bidder) - USA HVAC Pro, Inc. (bidder) - Other planholders: Trane U.S. Inc., Honeywell International - Products/Services Requested: - HVAC Variable Frequency Drive parts for multiple OEMs (see above) - Systematic examination, diagnosis, repair, and replacement of VFDs on HVAC systems - Technician labor (standard and non-standard hours) - Subcontracted services, third-party fees, and equipment rental (all with max 10% markup) - Unique or Notable Requirements: - Contractors must provide experienced technicians (minimum three on staff) - Emergency service response required within 2 hours - All parts must be available for at least five years after equipment delivery - Compliance with security, safety, and anti-coercion certifications - Markups for parts, subcontracted services, and rentals capped at 10% - Award based on best low bid meeting all specifications; non-responsive bidders disqualified for not meeting technician and experience requirements - Locations: - All Sarasota County School Board-owned facilities (multiple school locations) - Contracting office: 101 Old Venice Road, Osprey, FL 34229 - Board action/government facility: 1960 Landings Boulevard, Sarasota, FL

Description

The Sarasota County School Board issued an Invitation to Bid for HVAC variable frequency drive parts and repair services for all HVAC systems at School Board locations. The contract covers labor, supervision, travel, tools, equipment, and materials for repair and replacement of variable frequency drives as needed. Bids were received and evaluated, with Commercial Air Management awarded the contract for up to $200,000 for one year with options to renew. The solicitation includes detailed requirements, mark-up limits, and compliance certifications.

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