City of Sebastian MyVendorLink #032-MDW-0220

Polk County Schools Award for High-Speed Fiber WAN Services (Bartow Sites)

Polk County Public Schools in Bartow, Florida, is procuring high-capacity fiber optic wide area network (WAN) services to connect its district office and multiple school sites. - Government Buyer: - Polk County School Board (Network Operations Department, Purchasing Department) - OEMs and Vendors Mentioned: - WANRack, LLC (awardee) - Other vendors considered: City of Bartow, Frontier Communications, Spectrum Enterprise, ENA, Hotwire Communications, Comcast, Zayo, Netsync - Products/Services Requested: - Leased lit fiber WAN service (10 Gbps to 100 Gbps, scalable in 5 Gbps increments) - Leased dark fiber service (8 strands, 4 pair, up to 100 Gbps) - Indefeasible Right of Use (IRU) dark fiber (20-year term, 8 strands) - Installation, operation, and technical support for all fiber options - Maintenance services with 24/7 support and one-hour response time - Special construction costs and recurring/non-recurring cost breakdowns - Unique or Notable Requirements: - Minimum initial bandwidth of 10 Gbps, scalable up to 100 Gbps - LC-LC handoff at demarcation points; SFP+/QSFP+ handoff for lit fiber - Service level agreements (SLAs) with rapid response and uptime guarantees - E-rate eligibility for all services - Multiple contract term options: month-to-month, 60-month, 120-month, and up to 30 years with renewals - Detailed network design and cost worksheets required in proposals - Award Details: - WANRack, LLC awarded for leased lit fiber WAN services, with contract extended through June 30, 2030 - Contract includes options for up to 30 years total term

Description

The Polk County School Board issued a Request for Proposal (RFP) for leased lit fiber and leased dark fiber services to deliver Wide Area Network (WAN) connectivity from the District Office to various schools in the Bartow area. The procurement includes options for traditional lease and long-term Indefeasible Rights of Use (IRU), with service scalability from 10 Gbps to 100 Gbps. A mandatory pre-proposal conference was held, and the procurement process included detailed evaluation criteria and multiple attachments outlining specifications and pricing worksheets. The contract was awarded to WANRack, LLC, with provisions for ongoing support and special construction costs.

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