City of Sebastian MyVendorLink #028-MHH-0217

Award for Turn-Key L.P. Gas Fueling Station and Services for Polk County School Bus Fleet

This opportunity involves a multi-year contract awarded by the School Board of Polk County, Florida, for the provision and lease of a complete turn-key L.P. Gas (propane) fueling station system at the Lakeland Service Facility (Tenoroc) to support the district’s propane-fueled school bus fleet. - Government Buyer: - School Board of Polk County, Florida (Purchasing Department) - Main facility: Lakeland Service Facility (Tenoroc), Lakeland, FL - OEMs and Vendors: - Ferrellgas L.P. (awardee, Tampa, FL) - AmeriGas Propane L.P. (bidder) - Products/Services Requested: - Supply of approximately 40,000 gallons of L.P. Gas (propane) annually - Lease, installation, and maintenance of a complete propane fueling station system (including tanks, pressure regulators, gauges, fuel dispensing and management systems) - Emergency fueling services: - 4 call-outs at Tenoroc station - 4 in-county call-outs - 2 out-of-county call-outs (within 100-mile radius) - Unique/Notable Requirements: - Turn-key solution: vendor must provide uninterrupted fueling for a growing fleet of propane-powered school buses - Emergency fueling services required both at the main station and for remote locations - Fixed fee (mark-up) per gallon for propane fuel - Contract includes installation, maintenance, and emergency response - The district reserves the right to adjust fleet size and service quantities as needed - Insurance and W-9 required for vendors - Estimated contract value: $26,000 to $29,000 - Competing vendors: AmeriGas Propane L.P. submitted a competitive bid

Description

The Polk County School Board issued an Invitation to Bid for a term contract to provide a complete turn-key propane fueling system via lease for the district's school bus fleet that uses propane fuel. The contractor must supply L.P. gas for the proposed systems. The contract period began March 29, 2017, and runs through June 30, 2022, with options for renewal. The scope includes fueling services and emergency fueling support at the Tenoroc station. The solicitation was awarded to Ferrellgas L.P., Tampa, FL, with renewals extending through June 30, 2024.

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