SAM #36C24126Q0396

Rental and Service of 150 Ton Air Cooled Chiller for White River Junction VA Medical Center

This opportunity involves the rental and service of a 150 Ton Air Cooled Chiller for the White River Junction VA Medical Center in Vermont. - Government Buyer: - Department of Veterans Affairs - Sub-agencies: Northampton VA Medical Center, VA New England Healthcare System - Offices: Contracting Office, White River Junction VA Medical Center - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation; open to qualified suppliers of 150 Ton Air Cooled Chillers - Products/Services Requested: - Rental of one (1) 150 Ton Air Cooled Chiller - Key specifications: 150 ton cooling capacity, 460/3/60 voltage, ambient temp design 95°F, entering water temp 54°F, leaving water temp 44°F, minimum flow 175, maximum flow 635 - Includes delivery, connection to existing chilled water and power lines - Routine maintenance and service during rental period - Startup, monitoring, cleaning, inspections, and preventative maintenance per manufacturer specs - Repair services - Technician dispatch for diagnosis and repair at no cost during rental - Unique or Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Delivery required within 15 days after receipt of order - Contractor must provide authorized distributor letter and be registered in SAM - Chiller must serve multiple patient care buildings and meet all specified technical requirements - Place of Performance/Delivery: - White River Junction VA Medical Center, 215 North Main Street and 163 Veterans Drive, White River Junction, VT 05001-0001 - Period of Performance: - Six months, from late April to late October, with delivery required within 15 days after order

Description

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-1.

This solicitation is set-aside for SDVOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5 Million The FSC/PSC is J041.

The Contracting Activity is looking for (1) 150 Ton Air Cooled Rental Chiller on behalf of the White River Junction VA Medical Center.

All interested companies shall provide quotations for the following:

Services Deliver to White River Junction VA Medical Center 215 N Main Street, White River Junction VT 05001-0001

Line Item Description Quantity Unit of Measure 0001 150 Ton Air Cooled Rental Chiller 1 EA

Period of Performance

From April 27, 2026 until October 27, 2026

Delivery shall be provided delivery date or "no later than 15 days after receipt of order (ARO).
FOB destination

Place of Performance/Place of Delivery Address: 215 N Main Street White River Junction VT Postal Code: 05001-0001 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

52.203-17, 52.204-7, 52.204-13, 52.209-6, 52.209-10, 52-222-3, 52.222-19, 52.222-36, 52.222-50, 52.233-23, 52.226-8, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-90, 52.244-6, 852.232-72, 852.242-71, 852.247-71, 852.252-70

(d) The Government will evaluate offers in accordance with the policies and procedures of part  25 of the Federal Acquisition Regulation.

(End of provision)

All quoters shall submit the following: Quote and authorized distributor s letter.

All quotes shall be sent via email: glorimar.estevezcortorreal@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

Price Past performance Technical

www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than Monday, April 13, 2026 by 4 PM EST

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Glorimar Estevez Cortorreal Contract Specialist glorimar.estevezcortorreal@va.gov

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