City of Sebastian MyVendorLink #ITN-2025-6006-KK

Award of High-Volume Production Printers and Service Solutions to Canon U.S.A., Inc. for Volusia County Schools

The School Board of Volusia County, Florida has awarded a contract for high-volume production printers and comprehensive service solutions to support its district-wide print operations, which produce over 78 million impressions annually. - Government Buyer: - School Board of Volusia County, Florida (Procurement Department) - OEMs and Vendors: - Canon U.S.A., Inc. (awarded) - Other OEMs considered: Ricoh, Xerox, Toshiba, Konica Minolta - Products/Equipment Requested: - VarioPrint Titan 6330 (Black & White high-volume production printer) - ImagePress v1350 (Color high-volume production printer) - ImagePress v900 F1 (Color Backup production printer) - Maintenance for ColorWave 3800 printer - Replacement of four black & white and two color production units, with new devices matching or exceeding current speeds (up to 300 ppm duplex, 150 ppm simplex for B&W; 135 ppm simplex for color) - Finishing capabilities: face trim, two side trims, Squareback spine booklet making, multi-position stapling, saddle-stitch, high-capacity stacking - Media support: up to 400 GSM, various sizes, coated/uncoated - Services Requested: - Installation, deployment, and integration with existing workflow software (Rochester Software Associates WebCRD, Q-Direct, Aleyant Pressero) - Comprehensive 24/7 maintenance and service contracts with maximum 3-hour response time - Operator training on all equipment and software - Software licensing, implementation, and integration fees - Remote management and diagnostics - Unique/Notable Requirements: - Redundancy in color printing (backup unit required) - High-capacity finishing and booklet making - Seamless integration with existing workflow platforms - Year-round, 24/7 service with strict response time and preventive maintenance - Estimated contract value: approximately $2.2 million over five years - Place of Performance/Delivery: - Volusia County Schools Print Shop, 1301 Shapiro Drive, DeLand, FL 32724 - School Board of Volusia County Procurement Office, 200 N. Clara Avenue, DeLand, FL 32720

Description

The School Board of Volusia County, Florida is seeking comprehensive multi-function high-volume production printers and service solutions to support its print operations, which produce over 78 million impressions annually. The solicitation requires proposals for both leasing and purchasing options, emphasizing reliability, speed, operational efficiency, and superior image quality. The solution must integrate seamlessly with existing workflows and include comprehensive year-round service contracts. The contract was awarded to Canon U.S.A., Inc. with a total estimated value of approximately $2.2 million over five years.

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