City of Sebastian MyVendorLink #0554FAC-ITB-SNS WALK-IN FREEZER

Award for Walk-in Coolers and Freezers for Hillsborough County Public Schools

Hillsborough County Public Schools (HCPS) has awarded a contract for the procurement, delivery, and installation of walk-in coolers and freezers for its Student Nutrition Services department. - Government Buyer: - Hillsborough County Public Schools (HCPS), Student Nutrition Services, Operations Division, Procurement Department - OEMs and Vendors: - Polar King International, Inc. (primary OEM and awardee) - Products/Services Requested: - Prefabricated seamless fiberglass walk-in coolers, freezers, and combination units (various sizes and configurations) - 1HP to 5HP cooler units (35F, 404A refrigerant) - 1HP to 5HP freezer units (-10F, 404A refrigerant) - Commercial-grade, NSF/ANSI certified, one-piece seamless units for outdoor use - Factory-installed refrigeration systems - Accessories: stainless steel door kick plates, hydraulic door closers, strip door curtains, hurricane anchors, through wall and aluminum diamond tread door thresholds, exterior door ramps - Electrical upgrades (3 phase for various HP levels) - Delivery and mobilization services (by truck, forklift, or crane; delivery for 10', 12', 14', 16' units) - Installation services for all units, including on-site training for staff - Unique or Notable Requirements: - Compliance with federal funding regulations, USDA, and federal procurement standards - Adherence to Florida Building Code and State Requirements for Educational Facilities (SREF) - Commercial-grade, NSF/ANSI certified units, resistant to mold, mildew, and corrosion - One-year warranty on parts and labor - Delivery within 60 days of order - Fixed pricing, with as-needed purchases and no specified minimum or maximum quantities - Contractor must provide references and demonstrate qualifications - Insurance coverage and compliance with all applicable codes and safety requirements - Period of Performance: - Initial contract term begins upon Board approval, with up to four one-year renewals possible, and options for temporary or unilateral renewals - Place of Performance/Delivery: - Various Hillsborough County Public Schools facilities, Tampa, FL (1202 East Palm Avenue, Tampa, FL 33605)

Description

Hillsborough County Public Schools (HCPS) issued an Invitation to Bid (ITB) to procure, deliver, and install walk-in coolers and freezers on an as-needed basis across district facilities. The solicitation seeks qualified vendors to establish fixed pricing for these services. The procurement includes compliance with federal funding requirements and mandates insurance coverage. The bid submission deadline is September 10, 2025, with an anticipated award date of October 28, 2025.

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