City of Sebastian MyVendorLink #ITB 2026-09

Valencia College Award for Graduation Diplomas, Digital Certificates, and Fulfillment Services

Valencia College is awarding a contract for the supply of graduation diplomas and related services to support its academic programs: - Government Buyer: - Valencia College, Procurement Department - OEMs and Vendors: - Parchment LLC (awarded vendor and primary OEM for digital and physical diploma solutions) - Products and Quantities: - Associate of Arts & Science diploma shells: 48,000 units - Bachelor of Science & Applied Science diploma shells: 5,000 units - Technical certificate shells: 5,000 units - Digital certificates: 40,000 units - Diploma/certificate envelopes/mailers (pre-printed with Valencia return address): 58,000 units (combined for all degrees/certificates) - Chipboards for mailing protection: 106,000 units - Services Requested: - Fulfillment (printing, matching, inserting diplomas/certificates, packaging with chipboards): 53,000 units - Mailing and postage with tracking for diplomas/certificates: 53,000 units - On-demand printing (within 5 business days), small orders (2-25 units) within 10 business days, large orders (26+ units) within 30 business days - Web-based portal for diploma/certificate requests and order tracking - Proofing and verification of diploma information - Shipping for bulk orders to the college - Unique or Notable Requirements: - Ability to provide both physical and digital credentials - Secure digital diploma sharing and administrative controls - Product samples required for bid consideration - Contractor must bear costs for errors due to customer input - International shipping quotes as needed - Adherence to specific delivery timelines and fulfillment accuracy - Preference for a single contractor, but multiple awards possible if in the college's best interest

Description

Valencia College is soliciting bids for the provision of graduation diplomas and related supplies. The college prefers a single contractor to fulfill the requirements but reserves the right to award to multiple contractors if deemed in its best interest. Product samples are required for consideration. The solicitation includes detailed specifications, delivery timelines, and requires compliance with insurance and contractual terms.

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