City of Sebastian MyVendorLink #ITB-2025-3113-JD

Volusia County School Board HVAC Parts and Services Contract (Multi-Year)

This opportunity involves a multi-year contract for HVAC parts and services for the School Board of Volusia County, Florida. - Government Buyer: - School Board of Volusia County, Florida (Procurement Department and Facilities Maintenance & Operations) - Main office: 200 N. Clara Ave., DeLand, FL - OEMs and Vendors: - No specific OEMs are named in the solicitation documents - Multiple Florida-based suppliers will provide parts and services - Products and Services Requested: - HVAC parts and materials (with a maximum 25% markup) - Comprehensive HVAC services: preventive maintenance, repairs, system upgrades, installation, and emergency response - Temporary cooling equipment rentals (small, medium, large units; daily, weekly, monthly rates) - Labor for various HVAC technician roles (Technician, Senior Technician, Apprentice/Helper, Controls Specialist, Chiller Specialist) - Testing, balancing, and troubleshooting of HVAC systems - Delivery, installation, and removal of temporary cooling equipment - Unique or Notable Requirements: - Contractors must hold a Florida Class (A) Air Conditioning or Mechanical Contractor license - Minimum five years of relevant experience required - Pricing is firm-fixed for the first two years, with possible annual adjustments thereafter - Vendors must be able to provide both parts and services, as well as install temporary cooling equipment - Services are provided on an as-needed basis across multiple cities in Volusia County - Contract Structure: - Initial three-year term with two optional one-year renewals - Budgeted from General Fund 1100, Project #00000 - Place of Performance: - All Volusia County School District facilities, with main administrative office in DeLand, FL - Services may be required in various cities including Daytona Beach, DeLand, Ormond Beach, and others

Description

The Volusia County School Board Procurement issued an Invitation to Bid (ITB-2025-3113-JD) for HVAC parts and services to be provided on an as-needed basis. The contract term is for three years starting October 15, 2025, with two optional one-year renewals. The scope includes providing heating, ventilation, and air conditioning services and parts at specified prices, with compliance to the terms and specifications. The solicitation was conducted as a full and open competition, resulting in multiple awards to various vendors.

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