City of Sebastian MyVendorLink #RFP-26-01

Citywide Fire & Security Alarm Monitoring Services for City of DeLand Facilities

The City of DeLand is procuring comprehensive citywide fire and security alarm monitoring services for its municipal facilities. - Government Buyer: - City of DeLand, Finance Department, Purchasing Manager (Corey McMillen) - OEMs and Vendors Mentioned: - Edwards (EST 2) - Siemens - ADT (for proprietary systems) - Products/Services Requested: - 24/7 monitoring of 14 fire alarms and 15 security alarms across multiple city facilities - Annual testing and certification of all systems - Reporting requirements: daily activity reports, monthly summaries, and online account access for the City - Conversion of non-wireless or non-cellular systems to wireless or cellular as needed - Hardware installation, repair, replacement, or updates for faulty or outdated alarms and equipment (as required) - Compliance with NFPA, NEC, IEEE, and all local codes and standards - Unique or Notable Requirements: - Maintenance is excluded; only monitoring, reporting, and hardware installation (if required) are included - Pricing must include all labor, materials, equipment, and operator costs - The City reserves the right to add or remove locations during the contract term - $1,000 bid/proposal bond required - Mandatory pre-proposal meeting and insurance requirements - Key Facilities Covered: - City Hall, Police Department, Fire Station #81, Parks & Recreation Administration, Sanborn Center, Chisholm Center, Conrad Park, Spec Martin Stadium, Cusack Resource Center, DeLand Airport Administration, Utilities Administration, Little League Field, DeLand PD Range, Employee Health Clinic, Animal Control Office, DeLand House, Conrad Center - Notable: DeLand Airport is excluded from the final scope.

Description

The City of DeLand issued a Request for Proposals (RFP-26-01) to select a qualified contractor to provide 24/7 monitoring of fourteen fire alarms and fifteen security alarms across multiple city locations. The contractor will also be responsible for repairing, replacing, or updating any faulty or outdated alarms and equipment. The contract includes monitoring services compliant with applicable codes and standards, with provisions for reporting and potential hardware installation. The solicitation required a $1,000 bid bond and included mandatory pre-bid meetings and multiple addenda clarifying technical and contractual details.

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