City of Sebastian MyVendorLink #RFQ 10725

Award for Holiday Decorations Rental and Services for City of Oviedo

This opportunity involves the City of Oviedo's procurement of holiday decoration rentals and related services for multiple municipal locations. - Government Buyer: - City of Oviedo, Recreation & Parks Department - OEMs and Vendors: - Johannessen Lights (awarded vendor) - Products Requested: - 25' Conical Tree (1 unit) - Mixed Noble Series Pre-Lit Garland (76 sections) - Red/Gold Bows (34 units), 18" Red Bow (10 units), 24" Red Bow (1 unit) - C9 Roof Line Pure White Faceted Lights - 5mm Sealed Light Sets-Pure White (60 sets) - 9' Upright Seated Teddy Bear (1 unit) - 8' Lighted Reindeer (2 units) - Sparkler Snowflake Pure White 48" (8 units), 36" (8 units) - Snowflake Mounting Poles (16 units) - 12' Tree in Lobby (1 unit) - Mixed Noble Series Wreath 36" (11 units) - Services Requested: - Assembly, decoration, and testing of all decorations - Programming and setup of digital timers (remotes included) - Lift rental for installation at difficult locations - Takedown and removal in January, with documentation (diagrams, photos, videos) - Secure, insured warehouse storage of decorations during off-season - Three-season warranty with prompt correction of any issues - Unique/Notable Requirements: - All-inclusive pricing (shipping, installation, maintenance, permitting) - All lighting must use custom-wired LED systems with digital timers - Prompt replacement of defective items at no additional cost - Warranty coverage for three seasons - Locations: - City Hall (400 Alexandria Blvd, Oviedo) - Annex and Police Department - Center Lake Park (357 Center Lake Lane, Oviedo) - NIGP Code: 037-34 (Decorations: Christmas, Party, etc.)

Description

The City of Oviedo issued a Request for Quote (RFQ 10725) for the rental of December decorations including tree rentals, exterior and interior decorations for various city locations, and associated services such as assembly, decoration, testing, programming, takedown, and storage. The scope includes lighting, bows, garlands, and other decorative elements with warranty and maintenance provisions. The solicitation was awarded to Johannessen Lights, with the contract covering the period from October 1, 2025, through September 30, 2026.

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