City of Sebastian MyVendorLink #RFP-6-26-03

Award for Countywide Multi-Function Device Lease/Purchase and Maintenance

This opportunity involves the award of a large-scale contract by Brevard County Board of County Commissioners for the lease or purchase of multi-function devices (copiers, printers, fax, and scanners) across numerous county facilities. - Government Buyer: - Brevard County Board of County Commissioners (Purchasing Department) - Multiple departments and locations, including fire rescue stations, libraries, community centers, and administrative offices - OEMs and Vendors: - Prominent OEMs referenced: Canon (primary specification reference), Kyocera, Ricoh, Toshiba, Xerox, HP, Dex Imaging - Awarded vendor: Advance Document Solutions Inc. - Products/Services Requested: - Approximately 240+ multi-function devices (copier/printer/fax/scanner), color and B&W, 25-90 ppm, various models and configurations - Canon models (e.g., C3525i, C5535i, C5540i, C5560i, 2525, 4551i, 6575i, 8595i) used as specification benchmarks - Coin/credit card operated vend units (21 units) for public use - Installation, user training, supply delivery (including all paper), and ongoing maintenance (cost-per-copy plan) - Unique/Notable Requirements: - All equipment and parts must be new (no remanufactured or refurbished units) - Secure data handling, including wiped hard drive certification - Maintenance plan must include all supplies and paper - Devices must be compatible with County technology infrastructure - Large-scale deployment across diverse county locations - Place of Performance/Delivery: - Multiple Brevard County government facilities, including Valkaria Airport, fire rescue stations, libraries, and administrative offices - Locations span cities such as Melbourne, Cocoa, Merritt Island, Palm Bay, Titusville, and others - Period of Performance: - Five-year contract term, with firm maintenance pricing for the initial term - Estimated Contract Value: - Not specified, but likely in the mid-to-high six figures based on device count and scope

Description

Brevard County Board of County Commissioners issued a Request for Proposal (RFP-6-26-03) for the lease or purchase of multifunctional devices with copier, printer, facsimile, and scanning capabilities. The contract includes equipment, training, supplies, and a cost-per-copy maintenance plan to ensure quality products that meet business needs and compatibility with existing technology infrastructure. The procurement covers both leasing and buying options, with detailed specifications and pricing sheets provided. The solicitation was awarded after evaluation, with Advance Document Solutions Inc selected as the highest ranked firm.

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